Job Description

Commissionaires Victoria, the Islands and Yukon is Vancouver Island\xe2\x80\x99s largest security services company, with approximately 850 employees. The division is one of the leading non-government and not-for-profit employers on Vancouver Island. Our enduring mandate is to provide meaningful employment opportunities for former members of the Canadian Armed Forces, the Royal Canadian Mounted Police and others who wish to contribute to the security and well-being of Canadians.

The Accounts Receivable Coordinator is reporting to Director of Finance and Administration and is responsible for processing client invoices and payments and timely collection of outstanding accounts receivable.

We are looking for a confident, detail-oriented accounting professional with great communication skills and relevant experience, who excels at multitasking and is capable of processing high volume of invoices and daily receipts.

JOB DUTIES AND RESPONSIBILITIES

• Create invoices according to company practices; submits invoices to customers.
• Prepare, post and deposit customer payments and other AR transactions daily.
• Investigate and resolve customer queries and payment discrepancies.
• Identify customer discrepancies, past-due amounts, and reconcile accounts receivable on weekly basis.
• Identify and investigate any banking discrepancies and reconcile unidentified payments.
• Create weekly aging AR reports and other reports on status of customer accounts.
• Continuously review outstanding accounts receivable and advise Director of Finance and Administration of actions taken or recommended.
• Initiate correspondence on overdue accounts, collect and allocate payments.
• Copy, file and retrieve materials for accounts receivable as needed.
• Communicate with customers via phone or e-mail.
• Perform month-end closing of accounts receivable.

• Minimum High school diploma or GED equivalent required.
• College level accounting classes or Accounting Degree preferred.
• 1+ years of relevant experience in accounts receivable.
• Solid understanding of accounting/bookkeeping for business.
• Superior attention to detail and ability to accurately enter and update files, resolve discrepancies, and prepare reports and spreadsheets.
• Sound analytical thinking, time management and organizational skills and ability to prioritize a high volume of work and meet tight deadlines.
• Excellent teamwork skills partnering cross-functionally with Accounting, Customer Service and Operations.
• Demonstrated strong problem identification and problem resolution skills.
• Ability to respond appropriately under pressure with a calm and steady demeanour.
• Ability to listen and effectively communicate, both verbally and in writing and follow-up effectively with external and internal clients.
• Ability to build and maintain effective working relationships with co-workers, employees, other organizations and the general public.
• Strong work ethic.
• Experience with Sage 300 and ability to quickly learn internal computerized systems.
• Proficiency with Microsoft Office package (i.e. Outlook, Word and Excel)

• Group health and dental benefits
• Group Life Insurance and LTD
• Competitive RRSP Program
• Paid vacation
• Paid sick benefits
• Advancement Opportunities

Commissionaires