Job Description

What We Do.
Smart & Biggar has been at the forefront of IP and technology law for over 125 years. We practice in every area of IP on behalf of an exceptional international clientele, and we are consistently ranked as Canada's leading IP firm. We are committed to hiring people with different backgrounds and experience, who represent the best talent in their field.
We are part of the IPH Group. IPH Limited is the holding company for intellectual property and associated companies offering a wide range of IP services and products. IPH companies employ a highly skilled multidisciplinary team of over 1,200 people in Australia, Canada, China, Hong Kong SAR, Indonesia, Malaysia, New Zealand, Singapore and Thailand. IPH companies service a diverse client base of Fortune Global 500 companies, multinationals, public sector research organizations, SMEs and professional services firms worldwide.
We are passionate about what we do and what we can achieve. The IPH Group is committed to promoting and maintaining a workplace culture of shared respect across companies to enable us all to feel valued and be the best we can be.
The Opportunity.
We are currently looking for an Accounts Payable Specialist to join our National Finance Team in Ottawa.
The ideal candidate is a motivated and organized team player who thrives in a fast-paced environment and is comfortable handling high volumes of transactions and repetitive tasks.
Responsibilities.

• Process incoming wire, EFT, ACH, e-transfer, credit card and cheque payments; post payments to client accounts.
• Correspond with clients to request missing information relating to incoming payments.
• Correspond with clients to answer client questions, provide copies of invoices and tax forms as needed.
• Completion of vendor forms and banking confirmations when requested.
• Investigate credits on client accounts and arrange for refunds to be sent when appropriate.
• Process monthly statement of accounts and forward to clients.
• Collaborate with team lead, manager and colleagues to improve existing procedures and gain efficiencies.
• Establish and maintain effective working relationships with colleagues.
• Assist with other finance/administrative duties as needed

Qualifications, competencies and experience.

• Accounting and/or finance education
• 2+ years related work experience with increasing responsibilities
• Strong MS Office skills including Outlook, Excel and Word
• Experience with Concur and/or Elite 3E is an asset
• Able to multitask and work in a fast-paced, high-volume environment
• Great attention to detail, highly motivated and proactive
• Strong oral and written communications skills
• This role is English essential, but French language skills would be an asset

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Skills Required