Job Description

Job Overview

We are seeking a detail-oriented and organized Accounts Payable Coordinator to join our finance team. The ideal candidate will be responsible for managing the accounts payable process, ensuring timely and accurate processing of invoices, and maintaining vendor relationships. This role requires proficiency in various accounting software and a strong understanding of accounts payable functions.

Key Responsibilities:

Accounts Payable:

Process and record all vendor invoices, ensuring timely and accurate payments Verify purchases against purchase orders and receiving documents Reconcile vendor statements and resolve discrepancies Track due dates, early payment discounts, and manage payment schedules Support month-end close by preparing AP reports and reconciling accounts Maintain organized digital and physical records of invoices and payment history

Inventory Management:

Track inventory levels for finished goods, raw materials, packaging, and tasting room merchandise Maintain up-to-date inventory records in winery management software Coordinate with production, cellar, and warehouse teams to ensure accurate data entry and stock movement records Conduct regular cycle counts and assist with monthly physical inventory counts Investigate and reconcile inventory variances Assist in preparing inventory reports to support purchasing and forecasting decisions

Compliance & Reporting:

File monthly government compliance reports (e.g., BC liquor distribution, Alberta Sales, Canada Excise Tax) accurately and on time Maintain accurate records for audits and regulatory inspections Coordinate with management to ensure all reporting deadlines are met

Qualifications:

2-5 years of experience in accounts payable, inventory control, or winery operations Strong understanding of accounting procedures and inventory tracking principles Familiarity with winery or beverage industry operations is highly preferred Proficient in accounting and inventory software. Proficient in Microsoft Excel and Word; strong spreadsheet and documentation skills required Excellent attention to detail, organizational skills, and follow-through Ability to communicate clearly and work collaboratively with production, admin, and management teams Comfortable in a dynamic environment where multitasking is essential
Join our team as an Accounts Payable and Inventory Coordinator and contribute to the efficient management of our financial operations!

Job Type: Full-time

Pay: $24.00-$26.00 per hour

Benefits:

Dental care Extended health care Paid time off
Ability to commute/relocate:

Summerland, BC: reliably commute or plan to relocate before starting work (required)
Experience:

winery: 1 year (required) Accounting: 2 years (required)
Work Location: In person