Job Description

Position Summary

The Accounts Payable Coordinator role is responsible for ensuring the timely and accurate processing of vendor invoices, payments, and related financial transactions. This position plays a key role in maintaining strong relationships with vendors, supporting purchasing and warehouse operations, and ensuring the integrity of MCL's financial records. The role requires attention to detail, accuracy, and strong communication across internal and external parties.

Responsibilities and Duties

In addition to adhering to the policies and procedures established by MCL, the Accounts Payable Coordinator role is responsible for the following:

Match packing slips with stock receipt reports, check for discrepancies, and resolve issues with the Warehouse and Purchasing departments. Post vendor invoices accurately and in a timely manner. Review A/P aging report prior to cheque runs and select vendors for payment. Send updated A/P aging report to the Controller indicating payments planned for the following week. Prepare cheques and supporting documentation for all purchase orders, including verifying open sales orders with Customer Service as needed. Log, scan, and file cheques and payment records. Review vendor statements to ensure all invoices are received and amounts are accurate. Process and post credit card payments for vendors. Create and maintain freight invoice spreadsheets with details of each delivery. Review service invoices for accuracy prior to payment. Verify that all pickup costs have been entered as third-party freight in DDI for regular deliveries. Follow up with the Purchasing department on receiving discrepancies and outstanding product receipts. File A/P paperwork in an organized and timely manner. Complete claim-back submissions for select vendors. Arrange for payment of CBSA duties. Communicate effectively with internal departments and external vendors to resolve inquiries. Any additional tasks needed to achieve the responsibilities of the role or as assigned by the Controller.

Qualifications Education:

Post-secondary education in Accounting, Finance, or Business Administration is required.

Experience:

Minimum 2 years of experience in accounts payable or a similar accounting function is an asset. o Experience working with accounting and ERP systems (DDI preferred).

Specific, technical or industry-related skills:

Strong knowledge of accounts payable processes and internal controls. Proficiency with Microsoft Office, particularly Excel. Familiarity with DDI or comparable ERP/accounting software. Strong attention to detail and accuracy in data entry and record-keeping. o Effective communication and organizational skills. Ability to manage multiple priorities and meet deadlines.

Personal characteristics:

Reliable and detail-oriented. Organized and efficient in managing workload. o Strong problem-solving and follow-up skills. Professional and approachable demeanor. Team-oriented with a positive attitude. High level of integrity and confidentiality.
Job Types: Full-time, Permanent

Pay: $26.00 per hour

Expected hours: 40 per week

Benefits:

Dental care Extended health care Life insurance On-site parking Paid time off Vision care
Work Location: In person