Job Description

Permanent Full-Time

Position: Accounts Payable Coordinator

Reports to: Controller

Science World is a mission-based, charitable organization that supports the development of STEAM (Science, Technology, Engineering, Art & Design and Math) literacy across British Columbia. Our mission is

to ignite wonder and empower dreams through science and nature and our purpose is

Science for All.



Our Science for All strategy is to revitalize Science World with a substantial capital plan to replace critical infrastructure, enhance the visitor experience and develop new content across all our channels under the themes of Regeneration of the Planet, Human Health, and Inclusion. Our plan is to ensure that people throughout British Columbia, especially under-represented communities, have access to high quality, informal STEAM learning. Through our onsite, online and outreach programs, Science World seeks to spark curiosity and wonder in STEAM and support development of talent across communities in the province.



As part of our team, you will join a diverse community that acknowledges everyone's unique talents and empowers people to do what is right for our visitors, our members, our volunteers and each other. You will work in an environment where we believe in developing our employees and growing their strengths, while focusing on our values:

Curious, Playful, Inclusive, Relevant

and

Collaborative

.



As a facility, Science World is generally open to the public seven days a week, with some extended evening hours in the summer months. Typical office hours are Monday to Friday 8:00am - 5:30pm, with front-facing and operational teams also working a variety of shifts including weekends, holidays and evenings. Hours of work and other related requirements will be scheduled according to business needs and this may include special events on evenings, weekends and holidays.

Position Description:

We are looking for a team player with strong organizational and problem-solving skills, who is detail-oriented and has the ability to multi-task and meet deadlines. Under the direction of the Controller, the Accounts Payable Coordinator will maintain the organization's accounts payables and perform other accounting functions as may be assigned.

Key Responsibilities:

Accounts Payable


Full cycle accounts payable, processing purchase orders, invoices, cheque requests, expense reports through an automated end-to-end paperless AP system (Beanworks) Maintain Beanworks system (user set-up, training, etc.) and vendor files Verify coding, invoice data entry, proper authorizations Reconcile transactions, prepare monthly reporting, GL journal entries and accruals for period-end close Prepare and process electronic transfers and payments on a timely basis Reconcile credit cards and payments by scheduled processing deadlines Complete reconciliations between Beanworks and Sage 300, as well as Sage 300 subledger to general ledger Analyze accounts and create ad hoc reports, monitor accounts and correspond with vendors Review and analyze accounts payable aging, ensure accounts are up to date and accurate, apply credits, clear past due balances, reconcile vendor statements to accounts Communicate with vendors and staff. Resolve inquiries and discrepancies and ensure balances are accurate Maintain accurate, organized financial records and historical documentation Provide support for the annual financial statement audit

Other


Maintain petty cash Prepare royalty reports to support license payments Prepare PST, GST, withholding tax remittance reports and year-end T4A slips Provide support for Accounts Receivable Operate within the philosophy, culture and values of Science World Perform other related duties as required to fulfill any changing business needs of this role

Qualifications:

Post-secondary education in Business, Commerce, Accounting or a related discipline 4 years recent accounts payable or general accounting experience in a high volume environment Proficiency in MS Office Suite, with good understanding of Excel, experience with Sage 300, Beanworks is preferred Knowledge of PST, GST and withholding taxes is preferred Excellent analytical abilities with exceptional verbal and written communication skills Strong ability to multi-task and deliver results within defined deadlines. Strong attention to detail




This is a unionized position represented by CUPE 1004. The compensation rate is $30.59/hour.



Science World offers a substantial benefits package after successfully completing probation, including Extended Health, Dental, Voluntary RRSP/TFSA Plan, generous paid time off (vacation, sick, wellness days), Science World membership, RRSP matching and Professional Development.


Do you feel you have not met every requirement? Studies have shown that women and people of colour are less likely to apply to jobs unless they meet every single qualification in the job posting.


Science World is committed to creating a diverse and inclusive environment so we strongly encourage you to apply even if you do not believe you meet every single qualification outlined, as you may have transferable skills that would be an asset to our team.

Please apply by

Sunday, January 25, 2026

Please upload a cover letter and a copy of your resume as part of your application

All offers are subject to satisfactory completion of reference and police criminal record checks.*


We would like to thank all candidates. However, only those selected for an interview will be contacted *