Job Description

We are seeking an Accounts Payable Coordinator to join the Finance team at our pharmaceuticals client in Burnaby. The Accounts Payable Coordinator will be responsible for a full-cycle accounts payable process, various reconciliations, expense processing, vendor communications as well as supporting Accounts Payable process improvements projects and initiatives. The Accounts Payable Coordinator role will also be responsible for filing/e-filing documents as well as other administrative tasks.

RESPONSIBILITIES:

• Invoice processing, for both purchase order invoices and other invoices, in multiple currencies including registering, coding, obtaining approval and inputting data into our accounting software

• Conduct 3-way matching of purchase orders, shipment receipt documents and invoices, working closely with Procurement team

• Process employee expense reimbursements and prepare employee corporate credit card reconciliations

• Set up new vendors and manage existing vendor records in accounting system

• Perform regular cheque runs, ACH and wire transfers on a bi-weekly basis

• Communicate with vendors and internal departments to obtain information, respond to inquiries and resolve issues in a timely manner, while maintaining good relations at all times

• File invoices after payments are processed and maintain vendor AP files

• Review vendor statements and seek resolution on any outstanding items

• Ensure adherence to PST self-assessment process

• Ensure adherence to internal controls over the accounts payable process

• Support the month-end, quarter-end, year-end close processes and financial audits

• Support the designing and implementing of new processes and procedures to yield greater accuracy and timeliness for the accounts payable process

• Perform other duties as assigned

• Act in accordance with Company policies, including, for example, the Code of Business Conduct and Ethics and ensure policies are understood and followed by direct reports, if any

Requirements

QUALIFICATIONS:

• Minimum 3 years of accounts payable work experience in a high-volume environment required; relevant post-secondary diploma preferred

• Highly proficient in accurate data entry and diligent in reviewing own work

• Strong organizational skills, multi-tasking and attention to detail

• Ability to work independently and manage time effectively

• Strong communication skills (both verbal and written), maintaining a courteous, businesslike manner when interfacing with outside contacts and other employees

• Ability to handle a high volume of transactions while adhering to internal control policies

• Experience with Great Plains accounting software an asset

• General knowledge of accounting principles an asset

• Working knowledge of MS Office Suite and ability to learn new systems quickly

If this sounds like the role for you, please apply today! Please reference job number .05060-0012469829 in all correspondence.