Job Description

About Houston Landscapes



Houston Landscapes is a leader in

sustainable and innovative landscaping and construction solutions

in British Columbia. With a commitment to excellence, we consistently deliver projects that are

safe, functional, and built to the highest standard

. Our success is deeply rooted in maintaining a

proactive safety culture

and fostering

leadership at every level.

Position Overview

The Accounts Payable Clerk is responsible for the timely processing of approved, job costed vendor invoices, credit card and gas card receipts and expense reports to support the accurate presentation of monthly financial statements. In addition, the Accounts Payable Clerk is responsible for maintaining excellent vendor relations, semi-monthly and ad-hoc cheque processing, vendor statement reconciliations and month-end reporting.

Key Responsibilities

Financial:


Manage collection and sorting of invoices received through the email and mail. Code overhead invoices with appropriate GL account and give to Controller for approval. Circulate invoices to Project Managers for approval. Follow-up for return and check coding. Enter approved, job coded invoices, gas receipts, credit card receipts and employee expense claim forms into ProContractor in an accurate and timely fashion. Prepare bi-weekly vendor payment listing for review by controller based upon Vendor Commitment Log, early-payment and AP aging. Process cheques/EFTs/credit cardf payments bi-weekly and on an ad-hoc basis as directed by the Controller. Respond to vendor enquires within 48 hours and escalate to the appropriate manager as required. Reconcile vendor statements on a monthly basis. Reconcile credit card and gas card accounts on a monthly basis. Follow-up with cardholders to resolve missing receipts and other issues.




Meetings:


Prepare for and attend monthly 1 on 1 with your manager




General


Maintain AP vendor files in good order. Assist in the preparation of working papers for month-end and year-end. Prepare ad-hoc vendor analysis reports as required. Other tasks as may be assigned from time to time.

Required Qualifications

Education


Bachelor's degree or diploma in accounting would be considered an asset.




Experience


Minimum 2 years accounts payable. Previous experience in construction or job costing environment would be considered an asset. Previous experience with an ERP system (preferably Pro-Contractor) would be considered an asset.




General


Strong with MS Office Suite (Excel, Word, Outlook). Focus on high quality work including a strong attention to detail. Excellent communication skills (oral and written). Highly organized. Ability to meet deadlines and manage multiple priorities.

Compensation & Benefits

Competitive salary

: $55,000 - $65,000

per year based on experience and qualifications. Expense reimbursement for authorized work-related costs. Group insurance benefits (health, dental, and other coverage) available after

12 weeks of service

. Annual vacation allowance: 2 weeks (4% of salary). Company events, retreats and social engagements Professional Development Support:
Training and certification reimbursement available for career growth.

Why Join Houston Landscapes?

Be part of a

company that prioritizes people, safety, innovation, and sustainability

Collaborate with a

supportive and values-driven leadership team

* Enjoy being part of a

respectful and

professional team working in a supportive, relaxed

environment