Support Staff - Full-time Temporary Appendix D Contract
Position Summary
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Temporary Full-Time Appendix D Support Staff, replacement contract position (Immediate need - November 23, 2026)
The Accounts Payable Clerk is responsible for processing the majority of invoicing related to purchase orders and the bookstore. The successful candidate will ensure the timely and accurate payment of invoices and will follow up on problem invoices to expedite payment. Of critical importance to this role is accuracy, accounting knowledge, and an understanding of HST rules.
Successful candidates will be required to conduct work within Ontario and must be available to work on campus as required. It is anticipated that this position will meet the needs of the department Monday to Friday, 8:30 a.m. to 4:30 p.m., with one day on-site at the Kitchener campus located at 3065 King Street East, and four days remote.
Responsibilities
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Verify and input invoices and cheque requisitions, ensuring accuracy in prices, taxes, receiving details, account numbers, and approvals
Identify and correct cost centre manager coding errors prior to data entry
Ensure HST is correctly claimed by validating provided data and ensuring accurate and timely entry at the source document level
Digitally file invoices and supporting documentation in the electronic accounts payable files
Add new vendors to the financial system and ensure the accuracy of entered data, including contact details and EFT banking information
Investigate and resolve accounts payable issues, including responding to email and phone inquiries regarding unpaid invoices, lost payments, and invoices lacking purchase orders
Expedite the receipt of credits and investigate old statements showing outstanding balances
Determine the cause of accounts payable issues; take corrective action and follow up with relevant parties
Manage employee expense claims by verifying values, taxes, account numbers, and approvals
Ensure expense claims comply with the travel expense policy and educate employees on proper procedures and requirements
Manage Purchase Card (p-card) responsibilities, including managing spending reports, reconciling and allocating expenses for approximately 250 cardholders, validating coding and tax allocations, maintaining vendor profiles and payments, and serving as backup to the Purchasing Administrator for card closures and limit adjustments
Prepare complex account reconciliations and journal entries related to accounts payable control accounts, vendor clearing accounts, large invoice allocations, the US Bank account, and capital assets
Provide backup support to the Accounts Payable Specialist and the Accounts Receivable Clerk
Qualifications
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Three-year diploma or degree in Accounting is required
Minimum of two years practical experience in an accounting position following accounting principles and HST rules is required; accounts payable experience is preferred
Strong organizational skills with the ability to prioritize a high volume of invoices while meeting strict deadlines
Strong interpersonal skills, with the ability to communicate tactfully and effectively with all levels of College staff and external suppliers
Proactive mindset with a willingness to take initiative and develop innovative solutions to problems
High level of accuracy in data entry and mathematical calculations
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Conestoga College is a leader in polytechnic education. Our career-focused education, training, and applied research programs prepare students for success, support industry, and workforce needs and promote economic prosperity throughout our region and across Ontario.
We thank all applicants but only those selected for an interview will be contacted. Conestoga College is committed to workplace diversity and provides accommodations to applicants with disabilities throughout the hiring process. If you require accommodation, please contact Human Resources via the Contact page.
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