Job Description

Overview

Windley Contracting Ltd. is seeking a detail-oriented

Accounts Payable

clerk to join our administrative and accounting team. This position is ideal for someone with experience in construction accounting who thrives in a fast-paced, team-oriented environment.

The Accounts Payable clerk plays a key role in maintaining positive vendor relationships and supporting financial accuracy across all projects.

Position Overview

Accounts Payable

is responsible for accurate and timely processing of all vendor invoices, payments, and related financial transactions. This position ensures that all payables are properly authorized, coded, and recorded in accordance with company policies, accounting standards, and project cost tracking requirements. The Accounts Payable clerk plays a key role in maintaining positive vendor relationships and supporting financial accuracy across all projects.

Key Roles and Responsibilities

Accounts Payable Processing

Receive, verify, and process vendor invoices and credit memos in accordance with company policies and procedures. Match invoices with purchase orders, packing slips, and receiving documentation to ensure accuracy. Code invoices accurately to appropriate cost codes, projects, and general ledger accounts. Obtain proper approvals for payment in compliance with internal authorization limits. Process cheque runs, electronic payments, and supplier disbursements on scheduled payment dates. Maintain organized and up-to-date vendor files and payment records.

Vendor Management and Communication

Communicate with vendors to resolve invoice discrepancies, missing documentation, or payment inquiries. Reconcile vendor statements regularly and investigate outstanding balances. Maintain positive and professional relationships with suppliers, subcontractors, and service providers. Support vendor setup and updates in the accounting system, ensuring accurate tax and contact information.

Project and Cost Control Support

Allocate costs accurately to specific projects and work orders. Collaborate with Project Managers and Site Supervisors to confirm receipt of materials and services. Assist in tracking job costs and identifying variances between actual and budgeted expenses. Provide reports or summaries as required for project cost reviews and management reporting.

Financial Administration and Reporting

Support monthly, quarterly, and year-end closing processes by preparing reconciliations and reports. Assist with maintaining accounts payable ledgers, aging reports, and accruals. Provide supporting documentation for audits, management reviews, and financial statements. Maintain confidentiality and ensure compliance with accounting controls and financial policies.

Compliance and Continuous Improvement

Ensure compliance with company policies, internal controls, and relevant tax laws (e.g., GST/PST). Follow WorkSafeBC, Employment Standards, and privacy compliance requirements as applicable. Contribute to process improvement initiatives to increase efficiency and accuracy in payables operations. Participate in ongoing training to remain current with industry accounting practices and software tools.

Qualifications and Skills

2+ years of experience in an accounts payable or accounting role (construction or civil industry preferred). Proficiency with accounting or ERP software (e.g., Accumatica, Sage 300 CRE, Viewpoint, or similar). Strong understanding of job costing and cost allocation principles. Excellent attention to detail and organizational skills. Strong communication and interpersonal abilities. Proficiency with Microsoft Excel and general computer literacy. Accounting or business administration coursework, diploma, or certificate an asset.

Core Competencies

Accuracy and attention to detail. Accountability and integrity. Time management and organization. Communication and teamwork. Problem solving and initiative.

Working Conditions

Office-based role with standard business hours (Monday-Friday). May require occasional overtime during month-end or year-end cycles. Regular interaction with field teams, project managers, and vendors.

Career Path

The

Accounts Payable

position provides a strong foundation for a long-term career in accounting and financial management within the construction industry. Personnel are encouraged to pursue professional development, training, and advancement opportunities, depending on experience, performance, and drive.

About Windley

:

Windley Contracting Ltd. is a widely diverse development and general contracting company based on Vancouver Island and serving all British Columbia in the civil, commercial, and residential sectors. With projects ranging in scope and size, the company prides itself in providing quality workmanship and excellent service to all its customers.

We offer a competitive wage and excellent benefits package. To learn more about our company please visit our website at www.windleycontracting.com

Job Type: Full-time

Pay: $48,000.00-$63,000.00 per year

Benefits:

Company events Dental care Disability insurance Extended health care Life insurance On-site parking Paid time off RRSP match Store discount Vision care
Work Location: In person