Job Description

Summary of Duties

Performing Accounts Payable functions - processing of discount, non-purchase order/purchase order invoices, disbursement requisitions for hospital and other entities vendors. Ensuring accuracy, completeness in accordance with the hospital policies and guidelines. Verification of invoices entered daily in the SAP system have been appropriately approved and processed in accordance with the hospital policies and guidelines. Review, follow-up on outstanding invoices with Buyers, Receivers with Match Exceptions status and ensure issues identify are resolved for payment. Respond to internal and external telephone/e-mail queries in a timely manner. Issuance of stop payment on outstanding cheques issued in accordance with departmental practice and guidelines. Sorting, opening, date stamp and distribution of daily incoming departmental mail. Analyzed and reconciled vendor statements to clear overdue invoices and credit balances. Review and investigate unmatched receipt accruals Completion of vendor maintenance forms for approval, submission for vendor master update. Maintain vendor files and supporting documentation accurately for review by auditors. Provide requested invoice copies to internal clients or auditors as requested. Assist with monthly period/year-end activities. Assist with other related tasks to support team.

Requirements

1. College diploma in accounting or college diploma with two years of relevant accounting experience.


2. Excellent knowledge of 2-3 years Accounts Payable SAP experience - mandatory.


3. Excellent knowledge of 2-3 years Purchasing/Logistics in SAP experience as it relates to Accounts Payable - mandatory.


4. Proficiency in Microsoft Word and Excel.


5. Strong organizational and problem solving skills and ability to meet deadlines.


6. Strong attention to detail and ability to handle high work volumes with accuracy.


7. Demonstrate strong customer service skills.


8. Good verbal and written communications skills.


9. Excellent interpersonal skills and ability to work with multiple teams


10. Excellent work ethic with ability to maintain confidentiality.


11. Ability to work independently with minimal supervision and as a team.


12. Willingness to work flexible hours, especially during period ends, and audit preparation periods.


13. Evidence of good attendance, good performance history and discipline-free record required