Job Description

We are currently seeking an Accounts Payable Administrator to join our team.


The Accounts Payable Administrator is accountable for the review and processing of accounts payable and employee expenses function for First West Credit Union and its subsidiaries. This role is responsible for the accurate and timely processing of accounts payable transactions, while ensuring processes are consistent with internal policies and statutory requirements.

Here's what would be included as a part of your typical day

Accounts Payable

: Processes invoices and employee expense reimbursements accurately and timely; reviews for appropriate documentation and approval prior to payment; verifies accounts payable and expenses are coded correctly and ensures compliance with internal policies and statutory requirements (PST and GST); and processes matching to purchase order module, allocating expenses to appropriate business lines.

Processes and Procedures:

Responds to accounts payable inquiries; trains users on online entry and scanned attachments; documents procedures and prepares communications related to invoices and expense processing; and communicates corporate policies and procedures in relation to invoice and expense processing.

Vendor Relations

: Follows up on vendor inquiries and discrepancies; provides adequate support and documentation and recommends actions to resolve those discrepancies; and escalates issues to the Manager, Accounting as required.

Internal Controls

: Collaborates with accountants to ensure accounting journal entries are prepared and reviewed in accordance with accounting policies and procedures and to ensure that internal control procedures are in operation and are adhered to by all relevant personnel; performs, reviews and updates internal controls as required.

Year End Support

: Assists with year-end accounting procedures including creation or update of working papers, providing background information on reconciliation processes and explaining adjustments made.

Required Skills, Experience & Qualifications

Accounting diploma required 2 years of experience related to administration or accounting or an equivalent combination of education and experience required Experience within a financial institution and working knowledge of GST and PST requirements is an asset Ability to work independently, as well as collaboratively in a team environment Ability to perform complex tasks with little or no supervision; comfortable working in a fast-paced setting where meeting of time-sensitive deadlines is usually required Strong interpersonal and communication skills, both verbal and written Understanding of the difference between CAPEX and OPEX Familiar with common accounting systems, such as Oracle, QuickBooks, Sage or NetSuite Proficient with computer software application e.g. MS Office with advanced Excel skills Displays an understanding of risk and risk ownership by being able to demonstrate adherence to policies and procedures.

What's in it for you:

First, we strive to make our team members feel genuinely rewarded. You'll have:


Mental health coverage and resources Customizable health benefits, as well as topped-up parental leave Performance-based compensation, employee banking advantages and group RRSP matching Vacation time and flexible work arrangements to support your lifestyle
We are committed to providing a fair, equitable, and competitive rewards package that reflects the value an individual brings to our organization. The compensation mentioned in this job posting should serve as a guide. The total cash compensation earned may vary based on a variety of factors including bonuses and/or incentives, an individual's skills and experience, and may correlate with performance in the role.


We also provide and encourage opportunities for our employees to make a meaningful impact. After all, as a credit union we're powered by giving back--in big ways and through small gestures. That's why we offer employees paid time off to volunteer, partner with thousands of local charities, build long-lasting relationships that help our members get ahead and commit to environmental, social and governance (ESG) practices.


By joining our team, you'll be able to elevate your potential. Wherever your own purpose leads, we're here to support you with award-winning in-house training programs, access to LinkedIn Learning, and reimbursement for external courses to help you get ahead.


Take the next step in your career as part of our team. Apply for this opportunity!



Candidates, please note: if you are being considered for this role, you will be required to complete a background check, such as employment verification, credit check and criminal record check.

Diversity, Equity, Inclusion & Belonging

At First West Credit Union, we embrace diversity regardless of gender identity or expression, sexual orientation, religion, race, ethnicity, age, diverse ability, and any aspect that makes someone unique. Inclusion is woven through our organization, from our employee-led network groups, hiring practices and education programs that address barriers and continually grow our equitable, diverse and inclusive culture.


We encourage people who are from equity-deserving groups to apply for a career with us, including women or non-binary people, persons with diverse abilities, Black, Indigenous Peoples, People of Colour and members of 2SLGBTQIA+ communities.


If an accommodation would help you during the process of applying or interviewing for a career with us, please let us know how we can assist you, whether it's preparing materials in an alternate format, booking an accessible meeting room or other arrangement.


Your individuality is welcome here.

About Us

We're a financial cooperative that does things differently. We provide time-tested advice that helps our members feel optimistic about their future, and we offer comprehensive banking solutions that enable people to confidently reach their goals. With the financial strength and extended branch network of a large financial institution, we maintain local connections to our communities and take a unique grassroots approach to service. Our more than 250,000 members and approximately 1,250 employees operate from 45 branches throughout the province of BC, under the Envision Financial, Valley First, Island Savings and Enderby & District Financial brands. Visit firstwestcu.ca for more information on First West Credit Union.


Please know we appreciate your interest in us but only candidates selected for an interview will be contacted.