Accounts Payable Accounting Associate

Toronto, ON, Canada

Job Description

The Role:
We're looking for a detail-oriented and proactive Accounts Payable Accounting Associate to support our Americas operations. In this role, you'll focus on accounting-related activities rather than invoice and payment processing. The ideal candidate will have a strong understanding of regional tax regulations, supplier management, and compliance requirements, and will play a key role in ensuring accurate financial reporting and operational efficiency through automation initiatives and process enhancements.
What You'll Do:
Invoice & Payment Support:
Expedite sensitive or urgent invoices and payments in coordination with internal teams.
Assist with resolving payment rejections and related inquiries.
Supplier Management:
Perform supplier maintenance activities including onboarding and updates.
Review and validate W-8 and W-9 tax forms for compliance.
Tax & Compliance:
Apply appropriate use and lease tax codes for U.S. invoices.
Prepare monthly sales tax reports for various provinces in Canada.
Support U.S. 1099 preparation and year-end reporting.
Track and report U.S. Unclaimed Property in accordance with state regulations.
Systems & Program Management:
Administer the Concur employee reimbursement system, including troubleshooting and user support.
Manage the American Express Corporate Card Program for Travel & Expense cards, including applications, reconciliation and policy compliance.
Accounting & Reporting:
Prepare and post journal entries related to accounts payable activities.
Prepare a weekly payment forecast for U.S. and Canadian operations.
Conduct SOX compliance reviews and support internal and external audits.
Other Duties:
Collaborate with cross-functional teams to support continuous improvement initiatives.
Perform ad hoc accounting and reporting tasks as needed.
What We're Looking For
2+ years of experience in accounts payable or accounting role.
Familiarity with US and Canada non-income tax regulations and reporting requirements.
Experience with Concur, Coupa, Oracle, or similar ERP systems.
Strong analytical, organizational, and communication skills.
Ability to work independently and manage multiple priorities in a fast-paced environment.
Preferred Qualifications:
Experience with SOX compliance and audit support.
Knowledge of U.S. Unclaimed Property laws and 1099 reporting.
Morningstar's hybrid work environment gives you the opportunity to collaborate in-person each week as we've found that we're at our best when we're purposely together on a regular basis. In most of our locations, our hybrid work model is four days in-office each week. A range of other benefits are also available to enhance flexibility as needs change. No matter where you are, you'll have tools and resources to engage meaningfully with your global colleagues.

Skills Required

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Job Detail

  • Job Id
    JD2909535
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    Toronto, ON, Canada
  • Education
    Not mentioned