Job Description

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This is a one-year temporary position in the Department of Mining and Materials Engineering, Faculty of Engineering.

Position Summary:
Under the direction of the immediate supervisor, administer accounts. Acts as resource person and resolves problems. Processes or monitors the processing of financial, accounting and payroll transactions. Examines, analyses and reconciles accounting and financial records as well as documents such as bank statements, expenditures, budgets, loans and others. Ensures accuracy and compliance with University, government and granting agency guidelines, as well as accounting, reporting and payroll policies and procedures. Performs various administrative tasks according to the needs of the unit.

Major Duties and Responsibilities:

• Administers accounts. Acts as resource person and resolves problems. Prepares journal and ledger entries. Processes or monitors the processing of financial and accounting transactions. Examines and analyses accounting and financial records and documents such as bank statements, expenditures, budgets, loans and others.
• Ensures accuracy and compliance with University, government and granting agency guidelines, tax laws as well as accounting, reporting and payroll policies and procedures. Maintains up-to-date knowledge of these matters and gives explanations to researchers, staff and agencies.
• Sets up accounts, sub-accounts, and budgets. Approves expenditures, receives funds and processes deposits. Compiles and prepares material to be sent to bank. Reviews, verifies and processes expense reports, requisitions, claims, advances, savings bonds, invoicing and charges.
• Monitors and reconciles various accounts, statements, and reports. Identifies and analyses discrepancies and errors. Makes corrections, processes adjustments and follows up on problems. Audits outstanding items.
• Verifies the completeness and accuracy of documentation.
• Prepares schedules, reports and financial statements. Makes recommendations on budget allocations. Supplies information and documentation to auditors.
• Maintains computerized information systems and participates in their implementation and development to improve efficiency within the unit. Liaises with computer resource persons as required. Sets up and maintains databases and spreadsheets. Enters data and updates information.
• Performs various administrative and clerical tasks according to the needs of the unit. Prepares correspondence related to the duties of the position. Liaises with appropriate resource persons.

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.

Other Qualifying Skills and/or Abilities:
We are looking for a friendly, service-oriented colleague, who likes to support academics. Demonstrated organizational skills, attention to detail, taking initiatives, team spirit and ability to multi-task are required. Strong communication skills and ability to interact on a professional level with internal and external parties are essential. Proven ability to prioritize and meet frequent and regular deadlines is necessary. Experience with expense reports as well as research grant administration and university policies and procedures is an asset. Experience working with financial and accounting transactions is required. Demonstrated ability to work with Microsoft office (Excel, Word, PowerPoint). Knowledge of McGill\xe2\x80\x99s databases such as Banner and Minerva is an asset. Knowledge of French and English will be necessary as McGill University is an English-language university where day-to-day duties will require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 3 on a scale of 0-4.

Minimum Education and Experience: DEP - Business Administration 3 Years Related Experience /

Hourly Salary: (MUNACA Level E) $27.75 - $34.40

Hours per Week: 33.75 (Full time)

Supervisor: Administrative Officer

Position End Date (If applicable): 2024-07-30

Deadline to Apply: 2023-07-20

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, .

McGill University