Supervisor:......................... General Manager
Pay Class:........................... Hourly
Summary Description
Manages operations of the office department.
Key Results Areas:
Administration
Customer Service
Major Duties and Responsibilities will include but are not limited to:
1)
Administration
Ensure overall maintenance of accounts, payable, accounts receivable, cash receipt, payroll and general ledger are timely and accurate.
Ensure timely and accurate payment of purchases, taxes and dues. In addition, ensure timely filing of related forms.
Accountable for daily cash receipts, deposits to bank, posting of cash receipts and disbursements to journals, petty cash management, and daily maintenance of accounts.
Set-up and maintain an accurate easy to access filing system for accounting reports.
Maintain an ongoing log of payables and receivables and verify all bills are paid on time.
Prepare monthly & quarterly financial reports.
Initiate and file new employee paperwork
Maintain employee personnel folders.
Responsible for bi-monthly payroll and distribution of payroll year-end documents. Ensure payroll checks are distributed in a timely manner.
Coordinates all insurance related and banking related transactions.
Maintain accurate warranty records. Ensure prompt receipt of warranty money due.
Ensure office supplies are replenished promptly.
Responsible for all incoming and outgoing mail disbursement.
Safeguard employee personnel records.
Maintain vehicle inventory.
Finalizes vehicle sales deals and calculates salesperson commission(s).
Oversee filing of sold vehicle folders.
Ensure timely payment of sold vehicles (floored and consigned) and trade acceptance purchases.
Maintain all insurance transactions in a timely and accurate manner.
Ensure computer file backup is requested as scheduled and ensure that backup operation was error free. Initiate corrective action if error occurs.
Ensure prompt, dependable, high quality, typing and other office related assistance to the General Manager
Ensure telephone is answered in a friendly, courteous manner; pages are performed in a pleasant professional manner, and messages are distributed efficiently.
Maintain clean efficient office facilities.
2)
Customer Service
Greet internal and external customers immediately, in a courteous and friendly manner.
Handle telephone transactions quickly, and courteously. Record messages and forward to appropriate personnel.
3)
Additional responsibilities as directed.
Commitments:
Treat all employees, customers, and suppliers fairly, courteously, and with dignity.
Be honest and fair in all business dealings.
Qualifications & Job Requirements:
Knowledge of office accounting systems and experience with computer systems.
Job Type: Part-time
Pay: $23.00-$28.00 per hour
Benefits:
On-site parking
Store discount
Education:
Secondary School (preferred)
Experience:
Bookeeping/Accounting Tech: 2 years (preferred)
Work Location: In person
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