Job Description

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We are looking for an experienced Accounting Administrator to join our team in either the Guelph, Kitchener, or Cambridge, Ontario offices. This is a Contract to permanent position offering an exciting opportunity to perform a variety of accounting tasks while supporting project operations. The ideal candidate will have strong organizational skills, attention to detail, and excellent communication skills to work effectively in a fast-paced environment.
Responsibilities:

• Establish and maintain accurate project records by interpreting contract provisions and entering critical information into the accounting database.

• Ensure compliance with contract terms by verifying rate schedules, payment terms, tax components, and invoice templates.

• Process employee expense reports promptly and accurately, ensuring all necessary adjustments and entries are completed.

• Administer electronic timesheets, performing data entry and corrections to ensure accurate labor and billing records.

• Generate, review, and finalize invoices with required documentation, adhering to billing deadlines and client requirements.

• Upload invoices to designated client portals and ensure proper tracking of accounts receivable and payable.

• Monitor project revenue, identify variances, and adjust budgets as instructed, maintaining alignment with monthly accounting schedules.

• Create and distribute system-generated reports to support project managers.

• Maintain organized documentation in compliance with company policies and prepare for monthly accounting closures.

Requirements:

• At least 3 years of experience in accounting or a related field.
• Proficiency in Microsoft Office applications, particularly Excel and Word.
• Strong organizational and multitasking abilities with excellent attention to detail.
• Capability to read and interpret moderately complex contracts and agreements.
• Effective communication skills, both written and verbal.
• Ability to identify and resolve common financial and project-related issues.
• Familiarity with accounts payable, accounts receivable, and expense reporting processes.
• Willingness to adapt to new software and systems as required.

Skills Required