Job Description

Western Dispatch - Edmonton, AB

Western Dispatch is expanding, and we're looking for an

Accounting & Operations Coordinator

to join and strengthen our Finance and Admin team.

Quick Highlights:

Manage client billing and supporting documentation Maintain AP/AR entries and complete weekly reporting Track driver paperwork and related compliance requirements Health & dental benefits Room to advance within a growing organization

Full

Western Dispatch is expanding, and we're looking for a detail-oriented, organized, and grounded individual to join our Finance and Admin team in a hybrid role that supports both

accounting and operations

.

For over 40 years, Western Dispatch has been a leader in express courier and freight distribution across Edmonton and Alberta. Our business is built on

speed, accuracy, and reliability

, and we continue to set the standard for logistics innovation and on-time performance.

This is an excellent opportunity for someone with a background in

accounting, bookkeeping, or office administration

who wants to grow their career in a dynamic and fast-paced business environment. You'll take ownership of key financial and administrative workflows while supporting operations as needed.

At Western Dispatch, you'll be part of a team that values hard work, camaraderie, and continuous improvement. We respect our employees, recognize their efforts, and provide opportunities for professional development and long-term growth.

What You'll Do

Billing & Documentation

Prepare and submit weekly client invoices accurately and on time

Handle client-specific billing requirements (Excel, Access, scanned PDFs)

Execute weekly reconciliations and client billing reviews as required

Organize and maintain supporting documentation (digital and physical)

Financial Entries & Reconciliation

Enter payables and receivables in Sage 50 and maintain accurate records

Reconcile transactions between accounting and dispatch systems

Assist Controller with month-end processes and reporting

Records & Compliance

Track and maintain driver documentation and related compliance items

Keep vendor and onboarding records organized and current

Ensure all compliance-related records are properly stored and accessible

What We're Looking For

1-2 years of experience in accounting, bookkeeping, or administrative support

Strong Excel skills (formulas, lookups, data management)

Familiarity with Sage 50 or similar accounting software (or willingness to learn)

Excellent attention to detail and organizational skills

Strong communication and time management abilities

Proactive mindset with initiative and accountability

Diploma or degree in Business, Accounting, or Administration preferred

What We Offer

Extended Health and Dental Benefits

Opportunities for growth as the company expands

Down-to-earth, collaborative, and dynamic work culture

Full-time, Monday-Friday schedule (on-site at Edmonton HQ)

Compensation

Range:

$25-$32/hour (commensurate with experience)

Reports To:

Controller

Department:

Finance & Operations

Job Types: Full-time, Permanent

Pay: $25.00-$32.00 per hour

Expected hours: 40 per week

Benefits:

Dental care Extended health care On-site parking Paid time off
Work Location: In person