Job Description

Job Title: Accounting Coordinator

Location: Victoria, BC (Hybrid Work Option Available)

Hours: Part-time, up to 28 hours per week (Flexible Schedule)

Salary: $29.20 per hour (Effective March 22, 2025) - Unionized Position, CUPE Local 410, Pay Grade 5

About Us:

The Art Gallery of Greater Victoria (AGGV) stands as a beacon of culture and community, nestled just 20 minutes from downtown Victoria in a serene park-like setting. Established in 1951 and housed in both contemporary exhibition spaces and the historic 1889 Spencer mansion, AGGV is not only the largest public art gallery on Vancouver Island but also one of the most significant in Canada, boasting an impressive collection of over 20,000 pieces of visual and decorative arts. As a growing non-profit organization, we are committed to excellence, innovation, diversity, and inclusivity, firmly believing in the power of collaboration to achieve our goals.

About the Role:

The Accounting Coordinator supports day-to-day accounting, payroll, and benefits administration under the oversight of the Director of Finance & Administration. This role plays a vital part in ensuring accurate financial operations, smooth payroll processing, and timely benefit administration, while also assisting with financial reporting and general office support.

Key Responsibilities:

Accounts Payable

: Maintain vendor records in SAGE; process bi-weekly payments (cheques, EFTs, online); prepare audit documentation; manage artist payouts for consignment sales and rentals; maintain electronic and paper filing systems.

Payroll & Benefits

: Process salaried and hourly payrolls; track vacation and lieu time; administer benefits (Empire Life, MPP); prepare remittances (union dues, WCB, etc.); complete year-end T4s, ROEs, and reconciliations.

Banking

: Reconcile daily sales, deposits, credit card receipts, and Shopify transactions; prepare weekly deposits.

Month-End Close

: Complete reconciliations (donations, membership, bank accounts, receivables, payables, inventory adjustments, associates payable); support monthly financial statements.

Accounts Receivable

: Manage customer records, prepare invoices, reconcile AR sub-ledgers, and maintain records.

Financial Reporting & Audit Support

: Assist with budget input, event reporting, and preparation of audit documentation.

Administration

: Maintain and track charitable tax receipts; respond to receipt inquiries; support donor services as needed.

What We're Looking For:

Certificate or diploma in accounting, bookkeeping, or payroll administration preferred; equivalent experience considered.

2-3 years' experience with accounting software (SAGE preferred) and payroll processing.

Strong organizational, analytical, and problem-solving skills with attention to detail.

Proficiency in Microsoft Office (Excel, Word).

Ability to manage multiple priorities, meet deadlines, and work under pressure.

Strong interpersonal and communication skills; discretion and respect for confidentiality.

Not-for-profit accounting experience considered an asset.

Why Join Us?

Flexible, supportive, and community-oriented workplace.

Opportunity to contribute to a respected cultural institution.

Collaborative team environment where your work makes a difference.

Commitment to Diversity and Inclusion:

AGGV is committed to building a diverse and inclusive workplace. We strongly encourage applications from all qualified candidates, including Indigenous peoples, women, people of colour, LGBTQQIP2SA individuals, and others who will contribute to further diversifying our team. If you require accommodation at any stage of the recruitment process, please let us know.

How to Apply:

If you are passionate about making a difference and possess the required qualifications, we would love to hear from you! Please see full job description and how to apply on the careers page of the AGGV website here: https://aggv.ca/about/careers/

The posting will remain open until the end of the day on Friday, September 5, 2025. We will review applications and engage in conversations with qualified candidates as they apply.

Join us at the Art Gallery of Greater Victoria and be part of a team that values your contribution and believes in your potential to help us achieve our mission.

Job Type: Part-time

Pay: $29.20 per hour

Expected hours: No more than 28 per week

Benefits:

Extended health care On-site parking
Work Location: In person