Job Description

About the Role

This role focuses on ensuring the accuracy and efficiency of financial processes by managing reconciliations, payments, and reporting tasks.

The Accounting Coordinator will handle daily and monthly bank reconciliations, process recurring payments, manage invoices and customer credits, and support month-end and year-end closings. A key aspect of the role is preparing financial reports and ensuring data is complete and accurate for decision-making.

Additionally, the Accounting Coordinator will contribute to process improvement initiatives and collaborate with leadership to refine workflows and procedures. This role also provides backup support for employee expense management, ensuring continuity and accuracy across the department.

The Ideal Candidate

The ideal Accounting Coordinator is a highly organized, detail-oriented professional who ensures accuracy in all aspects of their work. They thrive in a structured environment, managing daily financial tasks efficiently while meeting deadlines for month-end and year-end processes.

This candidate brings a proactive approach to problem-solving, ensuring smooth financial operations and finding ways to improve workflows. They are a dependable team player with strong communication skills, able to collaborate effectively with colleagues and leadership.

Comfortable with accounting software and reporting tools, the ideal candidate is also tech-savvy and eager to learn new systems. While they excel in day-to-day execution, they also have the initiative to suggest improvements and support process refinements.

Responsibilities

Banking and Reconciliation

Perform daily and monthly bank reconciliations to ensure accuracy and completeness. Investigate and resolve unposted bank transactions promptly Maintain and reconcile accounting schedules to support financial reporting and compliance.
Payments and Expenses

Process recurring online payments efficiently and on schedule. Serve as a backup for entering employee expense reports. Manage employee expense payments accurately and on time.
Month-End, Year-End, and Reporting

Conduct month-end and year-end closing activities, including account analysis and reconciliation. Prepare job costing reports to support project profitability tracking. Audit quarterly commissions reports to verify compliance and accuracy.
Billing and Customer Transactions

Generate and issue invoices for building rents. Process customer credits and refunds accurately and in accordance with company policy.
Process Improvement and Leadership

Identify and implement process improvement initiatives within the department Provide guidance and support to operational team members on accounting-related tasks, fostering a collaborative and high-performing work environment. Collaborate with leadership to refine departmental workflows and policies.
General Support

Document and reconcile capital asset transactions. Complete additional tasks and special projects as assigned by the Controller.

Education and Experience

Diploma or degree in Accounting, Finance, Business Administration, or a related field. Minimum of 3 years of experience in accounting administration or a related role, with a focus on reconciliations, reporting, and financial processes.

Skills and Abilities

Proficiency in accounting software (e.g., QuickBooks, NetSuite, or similar ERP systems). Advanced Microsoft Excel skills High level of accuracy and attention to detail in all aspects of work. Strong ability to identify discrepancies and provide actionable insights. Excellent time management skills with the ability to manage multiple tasks and meet deadlines in a fast-paced environment. Effective verbal and written communication skills to collaborate with team members, leadership, and clients. Proven ability to work independently and as part of a team, fostering collaboration and a positive work environment. Proactive and solution-focused approach to resolving issues efficiently and effectively. Comfortable learning and using new software and technology tools as required. Adaptable to change and able to thrive in a dynamic work environment. Self-starter who takes ownership of tasks and drives continuous improvement. Familiarity with process improvement initiatives is an asset. Flexibility to support month-end, year-end, and other critical deadlines as needed.
We appreciate all applications; however, only candidates selected for an interview will be contacted. Thank you for your interest in joining our team!

Job Type: Full-time

Pay: $50,000.00-$70,000.00 per year

Benefits:

Company pension Dental care Disability insurance Employee assistance program Extended health care Life insurance On-site parking Vision care
Experience:

Accounting: 3 years (preferred)
Work Location: In person