Job Description

SUMMARY:

The Residence Inn by Marriott Calgary Downtown/Beltline District has 390 modern long-stay suites and caters to business and family leisure travellers looking for an extended-stay hotel as well as to groups and meeting attendees with a 10,000 sq. ft. Conference Centre. Guestrooms feature full kitchens and separate living and sleeping areas and provide seamless connectivity to the home and office with complimentary high-speed Wi-Fi throughout, free hot breakfast daily, complimentary grocery delivery, 24-hour onsite food and beverage market, health and fitness options and comfortable public areas, including a terrace lounge and roof deck for relaxation and socializing.

Reporting to the Controller, the

Accounting Coordinator

will be responsible for accurate and timely accounting procedures and working alongside the Controller to ensure all accounting processes are completed accurately and according to both Marriott and Manga Hotel standards.

RESPONSIBILITIES:

General Cashier

Retrieve and count daily cash drops/transactions and monitor compliance to drop safe procedures.

Prepare daily bank deposit(s) and weekly pickup for cash delivery service or directly with bank.

Track and issue due backs and paid out reimbursements to department managers.

Responsible for property safe and issuing and tracking all hotel floats.

Responsible for tracking, issuing and reconciling company credit card.

Prepare expense reports and cheque requisitions as required.

Accounts Receivable

Prepare timely invoices including printing and assembly of final bills to clients.

Provide copies of invoices, folios or back-up associated with customer requests.

Manage AR Aging and hotel Guest Ledger to ensure timely payment of accounts and weekly comments to management.

Assist with reconciling cheques and wire transfer payments to outstanding invoices.

Accounts Payable

Match received invoices to authorized purchase orders (POs) and review for accuracy of charges, quantities, and taxes with adherence to established authorization levels.

Verify general ledger coding and enter invoices in the accounting system.

Review vendor statements and ensure timely reconciliation of vendor accounts.

Maintain a well-organized work area and accurate filing system of all processed AP.

Assist with vendor phone calls and requests and follow up with head office.

General Duties

Review and finalize the Daily Revenue Reports and follow up on any discrepancies with the appropriate Department Manager.

Investigate and dispute all chargebacks within the appropriate timeframe.

Assist with various month-end tasks, year-end tasks, and special projects as instructed.

Act as point of contact for hotel stationary ordering and par stocks.

Payroll support as needed.

Participate in committees, focus groups and departmental meetings as requested.

Ensure that policies and procedures relating to accounting and in accordance with hotel and company standards are regularly updated and followed.

Follow all company and safety and security policies and procedures; report accidents, injuries, and unsafe work conditions to manager; and complete safety training and certifications.

Provide a professional image at all times.

Develop and maintain positive working relationships with others.

Ensure adherence to quality expectations and standards.

Perform other reasonable job duties as requested by department heads/senior managers.

QUALIFICATIONS:

Minimum of 2 years experience in Accounting or equivalent field.

Previous experience in a Hotel Accounting position preferred.

Post-secondary education in a related discipline or working towards a degree in accounting considered an asset.

Demonstrated ability to work through problems effectively and efficiently.

Talent for conveying information and ideas clearly and objectively.

Ability to develop relationships at all levels.

Highly organized and detail oriented with ability to manage time effectively while working within tight deadlines.

High degree of flexibility and ability to deal with a growing and changing environment.

Very good working knowledge of Excel, Microsoft Office, and the ability to adapt to in-house accounting software.

Knowledge of English required.

Demonstrated self-confidence, energy and enthusiasm.

Ability to work well under pressure

Comfortable with revenue numbers, statistics, and analysis of reports.

Maintain confidentiality of proprietary information, and protect company assets.

Thank you for your interest in the Residence Inn down town, however, only those considered will be contacted for an interview.

WE SUPPORTIVE OF WORKFORCE DIVERSITY AND ENCOURAGES APPLICATIONS FROM ALL QUALIFIED INDIVIDUALS.

Job Type: Full-time

Benefits:

Dental care Disability insurance Discounted or free food Employee assistance program Extended health care Life insurance On-site gym Store discount Vision care
Work Location: In person