Job Description

Reporting to the Controller, and under the direction of the Senior Accountant, Financial Reporting, the Accounting & Contracts Clerk will be responsible for administering all accounts related to Sales Conveyancing. The Accounting & Contracts Clerk will be a resourceful problem solver who will monitor sales transactions from the beginning to the end. All duties must be carried out in compliance with company policies and procedures and with a focus on customer service.
If this sounds like you, then Logel Homes might just have the perfect opportunity for you.
Logel Homes was created in 2000 to bring signature quality and value to townhome and condominium buyers. Logel Homes is proudly one of Canada\xe2\x80\x99s Best Managed Company\xe2\x80\x99s (Gold Standard), the 7-time winner of Customer Insight\xe2\x80\x99s Best Customer Experience the 2020 & 2021 Multi-Family Builder of The Year. With an exciting, vibrant, and stimulating workplace within the homebuilding industry, the young, driven team, is the embodiment of \xe2\x80\x9cExcellence Comes Standard\xe2\x80\x9d.
What you\xe2\x80\x99ll be doing

• Reviewing customer sales documents to ensure all necessary documentation is complete
• Liaise with Area Sales Managers and Lawyers to facilitate and ensure accuracy on sales contracts
• Track sales type (Firm/Spec/Upgrade) and create/maintain sales reporting files for management review
• Updating and maintaining sales database for sales, customer deposits, upgrades, land transfers, GST rebates and funds received from lawyers
• Managing customer files for sales units for all companies/projects (copying/filing/confidential storage)
• Administering all legal documents associated with sales contracts (land titles, transfers, addendums etc.)
• Reconciling and tracking all funds received from the lawyer and obtain all necessary President/designee approval
• Prepare Final Sales Summaries (Invoices) provided for distribution to clients, sales department, and lawyers
• Responsible for sending out company-wide weekly sales and individual firm sales update
• Liaise with Resident\xe2\x80\x99s Association and reconcile dues as needed
• Liaise with condo management company and reconcile condo fees as needed
• Reconcile property tax and other adjustments related to final statement of adjustments and preparation of correspondence with customers for adjustments
• Set up new customers in the Sage system
• Update spreadsheets for possession list and customer insights
• Ensure compliance with Government Privacy Act and associated Fintrac administration
• Develop, maintain, and update conveyancing policies and procedures
• Review and track commissions related to outside realtors and referrals

What you bring to the team

• Proficient in Microsoft Office Word and Outlook
• Advanced Microsoft Excel skills
• Effective communication skills (both written and verbal)
• Strong time management and prioritization skills with the ability to prioritize multiple tasks and competing deadlines

• Ability to think outside the box to provide innovative and sound solutions to workplace challenges

• Ability to troubleshoot both basic and complex problems by making sound decisions and/or offering solutions that are sensible given the available information, resources, and circumstances
• Highly detail oriented \xe2\x80\x93 pays close attention to all details/areas in their work, ensuring accuracy of information while identifying and addressing any errors.
• The ability to promote cooperation and commitment within the team towards the achievement of common goals
• The ability to build cross departmental relationships inside and outside the organization
• Able to work independently with minimal to no supervision
• Displays outgoing commitment to learning and self-improvement
• Able to deal with confidential information and /or issues using discretion and judgement

Qualifications & Education

• Post-secondary education
• A certificate in accounting
• Some Sage Accounting Experience would be an asset
• Previous experience in the multi-family construction industry is considered an asset
• Minimum 1-3 years of experience in accounting

Our values and policies promote teamwork, innovation, long-term employment, and work-life balance. As a family oriented, community minded company Logel Homes offers comprehensive health and insurance benefits including: flex days and flexible work schedules; Personal and Health spending Accounts; RRSP matching; team building and reward activities; career growth and advancement.