Job Description

Department: PR Business Operations
Position covered by the Collective Agreement with USW Local 4120
Temporary full-time from 10/13/2025 to 09/18/2026
Temporary Absence of the Regular Incumbent
If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant.
General Purpose
Reporting to the Manager, Capital Accounting, the Accounting Clerk will ensure that all invoices relating to Physical Resources capital projects and operating units are coded and paid accurately in a timely manner. At any given time, there could be upwards of 200 projects open with a value of close to $300 million.
Duties and Responsibilities

• Processing vendor invoices for payment and maintaining all purchasing and financial records
• Maintaining a database for tracking all capital project related contracts and expenses, ensuring information is up-to-date and accurate
• Entering expenses into Physical Resources maintenance management system
• Submitting and maintaining high value purchase orders
• Opening and closing capital projects in Physical Resources' multiple capital databases
• Ensuring all contracts, purchase orders and invoices are compliant with the Broader Public Sector Procurement Directive and University of Guelph policies
• Assisting in month-end and year-end financial reporting and reconciliations
• Preparing external invoices and revenue remittance vouchers for department revenue
• Assists with preparation of expense claims and verifies that all submitted claims are complete and correctly coded
• Preparing journal entries and reconciling procurement card purchases
• Other associated duties as assigned

Requirements

• A two-year Community College diploma in an accounting-related field
• A minimum of two years' related experience, preferably in a fast-paced financial environment, or an equivalent combination of education and experience
• Strong organization skills
• Effective oral, written and interpersonal communication skills
• Ability to perform a high volume of work accurately and promptly with attention to detail
• Ability to work well both independently and as a member in a team environment
• Strong computer skills with proficiency with a variety of software including Microsoft Excel and databases

What Will Give You The Edge?

• Experience with the University's Financial Reporting Systems (FRS) would be an asset
• Certification or courses in accounting or bookkeeping
• Construction industry experience

Employee Type: Regular
Position Number: 10836039
Classification: USW, Local 4120 Salary: Band 4
At the University of Guelph, fostering a is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.
Posting Date: 10/06/2025
Closing Date: 10/14/2025

Skills Required