Job Description

The Memorial University of Newfoundland Students' Union (MUNSU) seeks a full-time Accounting Clerk to join our team. MUNSU represents more than 11,000 undergraduate students studying at the St. John's campus of Memorial University of Newfoundland.

We are inviting applications for the full-time position. The successful applicant will be responsible for overseeing the general accounting duties at the MUN Students Union. Duties include processing accounts payable and receivable transactions, managing vendor communications, preparing & entering journal entries; student payroll as well as other related duties as required.

This position reports directly to the Executive of the Students' Union.

Salary: Accounting Clerk, Step 1 ($30.30/hour) plus benefits (CUPE 4554 collective agreement).

Hours of Work: 8:30am-4:30p.m. Monday-Friday, 35 hours per week.
Start Date: Immediately

The Accounting Clerk plays a crucial role in supporting the financial operations of an organization.

Key Responsibilities:

• Journal Entries: Prepare and post recurring journal entries to ensure accurate accounting records.
• Accounts Payable & Receivable Processing: Manage accounts payable invoices, sort and distribute incoming invoices for approval, and ensure timely payment processing.
• Payroll processing, Tax preparation and other CRA requests.
• Record Keeping: Receiving and recording daily deposits, vendor payments, cash, and cheques.
• Reporting: Producing financial reports as requested.
• Assist with annual audits and operating budgets.
• Accuracy Checks: Ensuring the accuracy of reports, figures, and postings.
• Reconciliation: Reconciling and reporting any discrepancies found in the records.
• Filing System: Maintaining a financial filing system.

Skills and Qualifications:

• Attention to Detail: High accuracy in data entry and record-keeping.
• Software Proficiency: Familiarity with accounting and banking software such as Sage, RBC Express and other related software.
• Knowledge of Generally Accepted Accounting Principles.
• Communication: Strong verbal and written communication skills.
• Problem-Solving: Ability to identify and resolve discrepancies.
• Demonstrated strong organizational skills.
• Ability to work both collaboratively and with a high degree of independence and initiative.

Requirements:

• Education: Post secondary education in business administration/accounting.
• Experience: 3-5 years experience in an accounting environment.
• Familiarity with the structures and operations of a students' union.
• CPA certification is desired.

MUNSU is committed to employment equity and we encourage applications from qualified members of equity-seeking groups including women and marginalized genders, Indigenous peoples, persons with disabilities, racialized people and 2SLGBTQ+ people. If you are a migrant worker or international student and have questions or concerns regarding your eligibility to apply for this position, we encourage you to contact hiring@munsu.ca to discuss your situation.

Accommodations are available on request for candidates taking part in all aspects of the selection process.

Applications shall be submitted to MUNSU no later than Thursday, February 21th, 2025 at 4:00 P.M . Only those candidates contacted for an interview will be notified.

MUNSU is pleased to provide a unionized environment under CUPE Local 4554, and intends for this position to be unionized.

To apply, please submit the following:

a) an up-to-date resume with references

b) an up-to-date cover letter

Submit to:

Hiring Committee: hiring@munsu.ca
MUNSU General Office Room UC 2000
University Centre, MUN
St. John's, NL A1C 5S7

Job Type: Full-time

Pay: $30.30 per hour

Expected hours: 35 per week

Benefits:

• Dental care
• Extended health care
• RRSP match
• Vision care
• Wellness program

Work Location: In person

Application deadline: 2025-02-21