Job Description

ACCOUNTING CLERK & FINANCIAL ADMINISTRATOR

JOB SUMMARY

Reporting to the Contracts & Systems Manager, this role acts as the initial point of contact for employees and managers for Finance and Administration related issues. The Accounting Clerk & Financial Administrator will work closely with the whole Finance and head office team playing a vital role in the synchronizing of services. This position will ensure confidentiality is maintained when processing sensitive financial information and contribute to the overall efficiency of the accounting and financial systems.

SOCIETY PHILOSOPHY

PHS Community Services Society provides housing, harm reduction, health promotion and health care to vulnerable communities. Our supportive housing and low barrier programs provide refuge, services and advocacy for those who are homeless or poorly served elsewhere due to their physical health, mental health, behaviour, substance use, or involvement with the criminal justice system. Our work is grounded in honouring self-determination and providing as much choice of therapeutic treatments as possible within a trauma-informed continuum of care. We foster an environment which accepts and looks to the good in each member. PHS is a renowned innovator and a leader in harm reduction and health care for marginalized communities. PHS Housing actively seeks to find an alternative to eviction in every situation.

KEY RESPONSIBILITIES

The job includes, but is not limited to, the following:

Plays a key role in head office operations and coordination within finance and between finance and other internal departments. Prepares presentations, reports, correspondence, and other materials, and conducts industry research as requested. Responsible for performing general duties related to accounts payable, accounts receivable, billings such as entering and updating records, verifying information and perform account reconciliations. Examines coding of vouchers and brings inconsistency to attention of appropriate supervisor. Compiles and pulls reports from financial system as requested by management. Compiles and updates materials for organization-wide use such as directories, organization charts, policy and procedure manuals. Maintains a timeline of fund development proposals; managing workflows in liaison with various internal stakeholders. Tracks and coordinates insurance renewals and claims. Renews and applies for all applicable licenses and permits agency-wide. Maintains, tracks and provides reporting on all funding and service agreements. Participates in annual audits. Oversees tracking and ordering of supplies. Assists in procuring goods and services following the applicable policies, procedures and internal controls. Prepares and maintains files in good order and disposes of documents in accordance with the document disposal policy. Creates and maintains organizational accounting forms and documents. Assists with photocopying, mailing, filing, office organization and other general office duties. Maintains vendor information and contact lists. Records rent transactions into Property Management software, Arcori. Provides reports on rent transactions, vacancy, etc. Reconciles monthly vendor accounts. Performs general administrative support for the Finance team, such as; scheduling meetings, recording meeting minutes. Contributes to and supports software implementation projects. Assists and cross-trains on other duties and projects as required.
QUALIFICATIONS / EXPERIENCE

Minimum 2-year Post-Secondary education in business or accounting Introductory level accounting knowledge obtained through formal training or job experience 1 - 2 years' experience performing office administration and/or accounts payable duties Strong command over Microsoft Office Suite (esp. Word and Excel) Demonstrates the ability to be self-directed Works well as a member of a team Demonstrates good communication skills Demonstrates good writing, record keeping and organizational skills Demonstrates strong research skills Flexible and willing to adapt in a fast-paced environment
TERMS OF EMPLOYMENT

This is an excluded permanent full-time role.

40 hours per week, Monday - Friday

Job Types: Full-time, Permanent

Pay: $55,000.00-$60,000.00 per year

Benefits:

Casual dress Dental care Extended health care Paid time off Vision care Wellness program
Ability to commute/relocate:

Vancouver, BC: reliably commute or plan to relocate before starting work (required)
Experience:

Office Administration and/or accounts payable: 2 years (preferred)
Work Location: In person