Job Description

Company Description

The County of Grande Prairie builds on its natural environment and the entrepreneurial spirit of its citizens to provide an unmatched quality of life and opportunity for all. We offer a collaborative and dynamic workplace where our values of Trustworthy, Transparent, Respectful, and Collaborative guide our conduct and contribute to a healthy culture.

The Accounting Clerk, Cash Receipting is part of the first points of contact for the public, via front counter reception and telephone. This position is responsible for supporting our customer service representatives, processing cash receipts, providing information on County services and working closely with the Cash Control department and all other departments.


This position provides financial assistance to the Cash Control department through various financial and administrative duties. Our Accounting Clerk, Cash Receipting team are continually cross-training and sharing duties to ensure excellent customer service.

Establish and maintain a positive relationship with all County departments and visitors to the County office, including taking payment, answering inquiries and directing to appropriate departments. Notify/alert appropriate staff of unusual, sensitive or emergency situations. Open, date-stamp and distribute incoming mail and faxes, including receiving and signing for incoming courier packages. Cross-trained to provide coverage of other departments. Process outgoing mail through postage meter; replenish funds as needed. Balance and prepare bank deposits. Prepare and balance cash receipt batches of electronic payments. Input cheques into cash receipting system. Administer and balance cash and general credit card transactions. Create online access profiles for users to order tax certificates. Review and approve all cash batches. Perform General Ledger updates and maintenance in our two accounting systems (Unit4 and Tempest). Reconcile, balance and enter data into multiple accounting systems. Administer, balance and replenish cash floats. Support other departments with daily operations (including accounts payable, accounts receivable and property taxation). Provide month-end and year-end support, including account reconciliation. Daily support of our Customer Service team, including greeting customers, taking payments and addressing general inquiries. Coordinate County map updates, monitor inventory and reorder as needed. Assist with income grant funds, work with departments for accuracy of reporting. Preparation of purchase orders. Provide website support and produce intranet posts relaying department messaging. Filing and records management Support with document preparation and review for Council. Provide support for meetings, committees and Council as needed. Provide support for special events, advertising for County events and special projects as needed.

Qualifications

Post-secondary diploma or degree in Business or Accounting/Finance, or an equivalent combination of education and experience. Minimum 2 years of experience with full cycle accounting. Excellent computer skills, including Office 365. Experience with cash receipting and data entry. Experience working for a Municipality, considered an asset. Excellent verbal and written communication skills; able to communicate tactfully, clearly, and effectively. Effective problem solving and customer service skills. Strong attention to detail and organization skills. Ability to work as part of a team, cross-train and remain flexible within a changing work environment. High degree of discretion, sound judgement and professionalism. Ability to ensure all work-related information is kept confidential as per policy and in accordance with Freedom of Information and Protection of Privacy Act. Ability to comply with records management practices as stated in the Records Management Policy. High degree of discretion, sounds judgement and professionalism. Knowledge of accepted accounting rules, practices, tax laws, and reporting requirements. Ability to adapt to and learn new software. High level of critical and logical thinking, analysis, and/or reasoning to identify underlying principles, reasons, or facts. Ability to interpret and implement company policies and procedures.

Additional Information

This full-time position entails a 35-hour work week. Monday to Friday, from 8:30am - 4:30pm with some overtime as required.

Closing Date:

February 28, 2025

Pay Rate:

$38.51 - $45.31 per hour.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

The County of Grande Prairie recognizes and values the principles of fair hiring practices. We are committed to a respectful and inclusive workplace and welcome applications from all qualified individuals. Should you require accommodation through any stage of the recruitment process, please contact hr@countygp.ab.ca and we will work with you to meet your needs.

This posting may be used for future vacancies or to fill more than one position This posting may be open until a suitable candidate(s) is/are found.
Please note that once your application is complete, you will receive a confirmation email. If we require any additional information we will contact you. Due to the volume of applications received we can only answer questions at the interview stage.