Job Description

Our client, a well-established food services organization recognized for its commitment to quality and reputation, is seeking an Accounting Administrator to join their Calgary NE team for a permanent role. This is an excellent opportunity to contribute to an organization that values its people and promotes long-term success. If this sounds like something you would like to know more about, send in your resume, we'd love to hear from you!
Responsibilities:
Accounts Payable:

• Create and send invoices and statements; track payments and follow up on outstanding accounts
• Validate, enter, and process vendor invoices; prepare vendor payments
• Respond to client and vendor inquiries and resolve billing discrepancies
• Maintain accurate and up-to-date client and vendor records in the ERP system

Accounts Receivable:

• Manage and reconcile sales data from Amazon, Costco and Shopify
• Monitor customer shipments and ensure timely invoices
• Prepare reports, including expense reports and basic financial summaries
• Reconcile bank statements and assist with general bookkeeping duties

Office Administration:

• Welcome guests and direct them in a friendly and professional manner
• Answer incoming phone calls, take and relay messages accurately
• Sell company products and maintain an accurate log of inventory
• Maintain and update list of suppliers and purchasing information for procurement
• Order and manage office supplies inventory to ensure a well-stocked workplace
• Prepare and send letters, faxes, memos, and emails as required
• Provide backup support for other accounting team members in addition to general office administration as requested

Requirements:

• Certificate, Associate Degree or Diploma in Accounting
• Minimum of 2 years of experience in clerical, administrative, or accounting-related roles
• Previous experience in general accounting, invoicing, accounts payable and accounts receivable
• Solid understanding of accounting principles and payroll processes
• Proficiency in MS Office, particularly Excel
• Strong analytical, organizational, and problem-solving skills
• Ability to work under pressure and meet tight deadlines
• Strong attention to detail and accuracy
• Effective verbal and written communication skills
• Self-motivated with the ability to work independently and collaboratively

This company fosters a collaborative and inclusive workplace culture that supports professional growth and development. If the qualifications above speak to you, apply now for immediate consideration!

Skills Required