Job Description

:

As an

Accounting Administrator

, you will play a key role in supporting both accounts payable and accounts receivable functions, while also handling key administrative responsibilities that keep the organization running smoothly. This position involves close collaboration with internal teams, customers, vendors, and management to maintain accurate financial records and streamline office operations. It's well-suited for someone who thrives in a fast-paced environment, is detail-oriented, and brings experience in both accounting and administrative support.

Key Responsibilities:

Accounts Payable:

Submit invoices for management approval and record them in the ERP system

Review and compile due invoices to create a weekly payables list

Communicate with vendors or team members to confirm or clarify invoice details

Handle credit documentation and related processes in an organized and timely manner

Accounts Receivable:

Monitor customer shipment statuses to ensure timely invoicing

Manage and reconcile sales data from Shopify, Amazon, and Costco

Communicate effectively with customers and distributors to address inquiries or issues

Keep accurate and organized records of retail sales across multiple sales channels

Office Administration:

Handle incoming calls, messages, and greet visitors/customers professionally

Maintain office supplies and inventory

Sell products and maintain a log of front desk sales

Maintain an organized digital filing systems for easy access and retrieval of financial records

Maintain a log of suppliers and purchasing information for efficient procurement processes

Manage various departmental email inboxes

Develop and update Standard Operating Procedures (SOPs) for financial and administrative processes.

Ensure the office environment if clean, safe and functional

Provide general administrative support to leadership and team as needed

Credit Card Reconciliation:

Coordinate with management and colleagues to gather and process invoices and receipts

Match invoices and receipts with statements, ensuring accuracy and completeness

Enter data into the accounting system and maintain organized records.

Fundraisers:

Prepare required documentation and record fundraiser transactions in the accounting system

Qualifications and Skills:

1-2 years of relevant work experience

Certificate or diploma in Accounting, Finance or Business Administration, or a related field would be considered an asset

Demonstrated experience in accounts payable, accounts receivable, and general accounting practices

Proficient in accounting software (Priority ERP would be an asset) and advanced Excel skills

Strong ability to multitask, manage priorities, and work both independently and collaboratively

Exceptional organizational skills with a focus on accuracy and attention to detail

Excellent verbal and written communication skills, with the ability to build effective working relationships

About Us:

Big Chief has been a leading manufacturer of meat snacks in Calgary, AB, since 1971. Family-owned and operated, the Big Chief team encompasses a team-first mentality, which is paramount to individual success. Said success is achieved by embracing challenges and completing tasks with accountability and integrity. From sales to operations, we are constantly evolving and refining our skills to ensure profitability without compromising the quality of our meat snacks that many Canadians have enjoyed for over 54 years.

How to Apply:

Please email your resume and a short cover letter to jobs@bigchief.ca with the subject: Accounting Administrator - [Your Name]. Applications will be reviewed as they are received. Only those selected for an interview will be contacted.

Job Type: Full-time

Pay: $25.00-$30.00 per hour

Benefits:

Extended health care On-site parking
Work Location: In person