Job Description

Job Profile:

The Accounting Administrative Assistant will be responsible for the performance of a variety of duties pertaining to the day-to-day activities of the OEBAC Accounting department. This role includes filing, maintaining and updating financial spreadsheets and performing other administrative duties of the OEBAC Accounting department. The Accounting Administrative Assistant will ensure a timely and accurate collections process.

Job Responsibilities / Duties:

1. To maintain the various accounts of OEBAC and related entities by:

Reconciling the bank statements to the appropriate documentation; Verifying that deposited cheques are properly cleared; Preparing documentation when a cheque does not clear properly; Preparing cheques for authorization; Distributing cheques to the intended receiver; Compiling account statements and documents for the Accounting Manager of OEBAC; Compiling reports and documents for board meetings; Preparing reports and documents for the semi-annual internal auditors and Trustees; Maintaining a file of all transactions and reports.
2. To perform other related duties as required by the Accounting Manager, including (but not limited to):

Reconciling entries to the appropriate accounts; Identifying the cause of any variances; Rectifying any discrepancy or error in the entries; Maintaining a file of all entries and transactions; Compiling account information and documents for the Accounting Manager; Compiling reports and documents for the annual external audit at the direction of the Accounting Manager; Auditing accounts to ensure payments are received in a timely manner, including interest charges and that all documents received are coded; Checking other people's work to ensure their financial figures are correct, noting errors as identified; Performing related clerical duties such as word processing, maintaining filing and record systems, faxing and photocopying.
3. Other duties, when required, as may be assigned by the Department Manager, CFO, and/or the Human Resources Department.

Job Requirements:

A post secondary formal education diploma or degree in Accounting; Must have a minimum of 3-5 years of accounting experience; Knowledge of accepted accounting rules, practices, tax laws and reporting requirements; Ability to adapt and learn new software; A high level of critical and logical thinking, analysis, and/or reasoning; Able to work well under pressure and meet set deadlines; Excellent organizational, time management and prioritizing skills; Attention to detail and accuracy in all areas of work; Skilled in calculating discounts, interest, proportions, percentages and taxes; Ability to analyze and present numerical data in tables, spreadsheets and forms; Results-oriented; Enjoys working in a fast-paced environment; Strong attention to detail in a high-volume workload setting; Confidentiality and protection of information is paramount; Regular access to a vehicle and a valid Ontario drivers license are required; Above average computer skills including proficiency in the use of Microsoft Office applications, especially Excel.

Work Conditions

Manual dexterity required to operate computer and peripherals; Challenging and constantly changing work environment; Vacation is excluded between beginning of March to end of April every year due to audit constraints; Overtime as required.
If you are qualified and interested in this position, please submit your cover letter and resume to the attention of the Director of Human Resources, outlining your qualifications and suitability to this position.

Our organization welcomes applications from persons with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Job Type: Full-time

Pay: $70,179.25 per year

Benefits:

Company events Company pension Dental care Extended health care Life insurance On-site parking Paid time off Vision care
Work Location: In person