Job Description

About Ontario Insulation

Ontario Insulation is family-owned and family-run. We partner with like-minded quality businesses and workers in the GTA to produce mutually successful projects. We are deeply proud of the services we have provided since 1963. Our mission is to provide the highest quality abatement and insulation services in the highest quality work environment.

We are a well-respected, successful company. In many ways, we're a well-oiled machine. We are looking for a motivated, high-capacity manager hungry to make an impact.

We commit to living and working by our company values. These values form our culture, and the way it feels to work on our team. We use them to make decisions, drive our business, and do our work.

We are kind and clear. Clarity is kindness. We try to remember that when communicating with each other and with our clients. We do our part and trust our colleagues to do the same. We show up, pull our weight, and try to go the extra mile. And we know, see, and recognize that we're all in this together. We design for our end users. We make every system, process, and project about the person who will ultimately use or experience it. We start by taking single steps. We do big things. But big or small, everything happens one step at a time. In the face of big things, we figure out the first step and start.

About YOU

You are a problem solver with both wide and deep expertise and interests. You love leaving things better than you found them. You love designing systems and teaching others how to use them well, and feel equally comfortable rolling up your sleeves to understand the root issue and get the work done. You take ownership of whatever you touch and are curious about everything that falls within your areas of responsibility. You are hungry to find a role you can master and redefine, at a great company where you can see yourself leading into the future. You've worked in the construction, asbestos and/or mechanical insulation industry, and have experience in all realms of accounting administration and accounting systems & technology.

Like what you've read so far? Think this might be a match? Great. Let's talk about what this job is all about.

This position isn't new to our company, but we're looking to take it to the next level. This is a heavily administrative role that touches every aspect of our business. We're looking for someone with leadership presence and accountability in addition to a love of systems and accounting.

About the Role

We are seeking a highly organized and experienced Accounting & Administration Manager to join our team. This is a pivotal role in a small office environment, ideal for someone who thrives on variety and responsibility. You will oversee full-cycle accounting, manage administrative operations, and support strategic initiatives.

Position Overview

Reports directly to the President/Owner Group Benefits, Group RRSP Salary 115K - increase in earning potential and growth development based on results Paid Vacation - 3 weeks

Qualifications

Minimum 5 years of experience in full-cycle accounting and office administration Advanced proficiency in QuickBooks and Microsoft Office Strong understanding of Canadian accounting standards and government remittances Experience in HR administration and operational oversight Excellent organizational and communication skills

Skills & Experience

5+ years of construction and/or mechanical insulation industry experience; familiarity with Ontario's construction regulations, including health + safety standards, environmental laws, union + labor laws 5+ years of management/supervisory experience; HR compliance + leadership experience preferred Vision: strategic thinking and innovation Operation excellence: demonstrated ability to plan toward and achieve strategic objectives, assess and improve business systems and technology; fluency with systems and technology; root cause identification and problem-solving Leadership: supporting and contributing to company culture, rallying a team around a vision, identifying opportunities to deepen company competence and expertise; exceptional communication skills

Key Responsibilities

Team Leadership + Supervision

Currently ~13 workers, some in-office, some in the field, combined union and non-union Direct supervision of 2 team members; oversee all aspects of supervision and management, including feedback, evaluation, and professional development
Accounting & Finance

Full-cycle accounting using QuickBooks at an expert level Bank reconciliations, payroll, accounts payable/receivable Government and Union Remittances (HST, WSIB, EHT, Pension, Group RRSP, Benefits) Preparation of corporate tax packages for third-party accountants Oversee the preparation and management of budgets, ensuring efficient allocation of resources
Operations & Administration

Office Management: Oversee day-to-day administrative functions, including procurement, technology, service providers, building maintenance, and insurance renewals Vendor Management: Negotiate contracts, manage relationships, performance oversight, and timely delivery of high-quality services Company Assets: Maintain records and processes for company assets, including equipment, vehicles, inventory, and office supplies Project Coordination: Support project managers with financial data, resource allocation, progress billings, and project close outs Policy Development: Create and enforce company policies and procedures
Human Resources

Oversee + manage end-to-end recruitment process, including job descriptions, job postings, candidate sourcing, interviewing, selection, and employment agreements Oversee the onboarding process to ensure new hires are integrated smoothly into the company Support onboarding and probationary reviews Develop and monitor continuous growth plans for staff Track employee training, certifications, and compliance
Technology

Develop and maintain efficient business processes that align with organizational goals, enhance operational efficiency, and comply with industry regulations and company policies. Leverage technology to automate and optimize processes where possible Oversee implementation of new processes and technology, ensuring smooth integration into existing operations, thorough documentation, and regular updates to reflect ongoing changes Collaborate with stakeholders across the organization to gather feedback and ensure processes meet their needs
Job Type: Full-time

Pay: From $115,000.00 per year

Benefits:

Casual dress Dental care Disability insurance Employee assistance program Extended health care Flexible schedule Life insurance On-site parking Paid time off Profit sharing RRSP match Vision care
Work Location: In person