Job Description

Are you a detail-oriented accounting professional who's passionate about accuracy, collaboration, and making a difference through meaningful work?

Join Union Gospel Mission as an

Accountant

, where you'll play a key role in maintaining financial integrity while supporting an organization dedicated to feeding hope and changing lives.



The accountant is primarily responsible for Accounts Payable, Accounts Receivable, and other full-accounting cycle activities, ensuring the accuracy and integrity of financial records.



This is a

permanent

,

full-time

(37.5 hours per week)

position

. The starting range for this position is $30.40 to $33.22 per hour.

Who We Are

Demonstrating the love of Christ, UGM feeds hope and changes lives through a faith-based continuum of care. We are a proud member of the Canadian Council of Christian Charities and have earned the Best Christian Workplace award again in 2021. We provide competitive salaries, generous vacation and sick leave, an RRSP matching program, as well as the potential for educational assistance and flexible work arrangements. In addition, our extensive benefits plan is fully employer-paid and includes extended dental and medical, as well as $4,500 per year in pooled paramedical expenses. A focus on employee resilience, support for professional development, engagement in meaningful work, and a fun and caring environment are all part of being a member of the UGM team. If you are someone who desires to learn and grow, has a passion to serve and make a difference, and connects with others with both humility and humour, then you will be a great fit at UGM.

Main Duties & Responsibilities

Accounts Payable:

Perform Accounts Payable functions for all entities using the ERP system. Process vendor invoices and expense reports with proper accounting codes. Interact and collaborate with external vendors to reconcile invoices with vendor statements, and for all invoice and payment matters. Communicate with vendors to resolve invoice discrepancies or payment issues. Prepare timely payments within the contractual payment terms. Manage and reconcile monthly credit card purchases and the statements. Perform accounts payable month-end procedures timely to ensure proper periodic cut-offs. Coordinate and monitor petty cash balances. Ensure proper approval process in accordance with internal policy and procedures. Maintain the process and accounting of purchase order and procurement transactions.

Accounts Receivable:

Perform Accounts Receivable functions for all entities using the ERP system. Prepare donation reconciliation to ensure 3-way matching among Sales Force records, deposits, and GL posting. Review, maintain and reconcile tenant contracts and records with the monthly rental invoices in collaboration with Property Management and all Housing teams. Reconcile and enter retail thrift store sales data from the Square point-of-sale system, ensuring retail revenue and taxes are recorded accurately. Record all ad-hoc revenue. Identify discrepancies and work with internal teams to resolve any issues. Prepare credit memo with supporting document where required. Track payment and manage delinquent accounts through follow-up and collections processes. Perform accounts receivable month-end procedures timely to ensure proper periodic cut-offs. Ensure proper approval process in accordance with internal policy and procedures.




Other Accounting Duties:


Assist with month-end, quarter-end, and year-end closing processes, including journal entries and reconciliations. Assist in preparation of internal management financial reports, external reports, various tax filings, and audit requests. Prepare, analyze, and respond to various financial requests and queries from internal and external stakeholders. Provide support for the continued development of a leading customer service model, working in partnership with departments across the organization while setting a positive culture for continuous improvement through the problem-solving process by identifying alternatives and making recommendations. Initiate and actively participate in the improvement of methods and processes by helping to provide data analytics, proposing ideas, and collaborating to achieving UGM's financial goals. Provide support and backup to other members of the Finance team, including banking transactions, and deposits. Adhere to all UGM published policies, practices, and procedures, including Occupational Health and Safety standards. Uphold financial security by diligently following internal control procedures. Perform other duties and special project as assigned, including but not limited to ERP system implementation, digital transformation initiatives, processes documentations and implementation of policies & procedures.

Knowledge, Skills, and Abilities

Completed post-secondary accounting education from a recognized post-secondary institution. A professional accounting designation (CPA or equivalent) completed or in progress would be an asset. 2+ years of relevant hand-on accounting/audit experience with track record in execute and deliver in a complex environment. Strong attention to detail and organizational skills in meeting deadlines. Familiar and/or working experience with Oracle NetSuite, Sales Force, Square POS (or equivalent ERP system) would be an asset. Strong interpersonal and written & verbal communication skills with demonstrated ability to work with cross-functional teams/departments. Good analytical skill and critical thinking and passionate about data-driven discussions leveraging technology. Experience in working in not-for-profit and charity organizations would be an asset.

Working Conditions

Work Location

Work is generally performed indoors within an office environment, with standard office equipment available.

Physical Requirements

Work is generally sedentary in nature, but may require standing, walking or reaching for up to 10% of the time. Employee is required to look at a computer screen and use a keyboard for up to 90% of the time. The employee is required to see, talk and hear.

Work Conditions

Working environment is generally favorable. Lighting and temperature are adequate. Work is performed amid normal conditions of dust, odors, fumes, and noises. Employee is required to work with large sums of cash. Work is deadline driven. Work is cyclical and at times there will be large volumes of work to complete.

Hours of Work

Some weekend or evening work may be required. Moderate overtime may be required.

Hazards

Hazards are considered minor and controllable.

Other

Due to the nature of the job, and our commitment to a safe environment, the candidate is subject to a criminal record check.