Job Description

The Municipality of Crowsnest Pass is recruiting for a permanent part time Accountant III to join our team. This role will work Monday through Friday with a consistent shift of 3.5 hours a day.

POSITION TITLE:

Accountant III

REPORTS TO:

Manager of Finance

REVISION DATE:

May 2025

WAGE BAND:

CUPE Local 812 Wage Band 281-300

STATUS:

Permanent Part Time (0.5 FTE)

Position Summary

Reporting to the Manager of Finance, the Accountant III supports the internal accounting functions of the Municipality of Crowsnest Pass through financial recording and analysis; acts as the Enterprise Resource Planning (ERP) user/applications champion; assists in the preparation of audit working papers.

Primary Duties and Responsibilities

Ensures financial transactions are processed in a timely fashion with appropriate backup.

Provides timely financial reporting to internal parties.

Ensures all financial processes are well documented and makes recommendations to change procedures and policies as required.

Reconciles general ledger accounts to all sub-ledgers.

Assists with monthly and yearly financial statement preparation and distribution through the integration of reporting and Diamond software.

Assists with the preparation of documentation for year end and external audit/actuarial activities.

Assists with periodic cycle counts of inventory, performs year-end inventory reconciliations and inventory counts.

Work closely with the Manager to incorporate audit recommendations.

Assists all departments with budget preparation through analysis of accounts and future projections using statistical analysis and research.

Benchmarks current practices and rates with industry best practices and related Municipalities' rates.

Works closely with records management personnel for the management of financial and statistical documentation.

Works closely with clerical staff for the reconciliation and integration of utility, tax, payroll, sales, purchasing, and fixed assets to general ledger; Coordinates the year-end close of sub-ledgers and general ledger after year-end audit is complete.

Prepares analysis and reporting of infrastructure/projects funding and expenditures, reconciles grant/project funding, expenditures and work in progress. Provides guidance for municipal grant opportunities and assists departments in applications and completes financial information statements for projects.

Prepares analysis and reporting of all departmental accounts to assist management in decision making.

Prepares and file GST returns and rebates.

Provides support for the reconciliation of banking documents, postage, petty cash.

Monitors cash flow and prepares projections/reports to report on the Municipality's cash position.

Facilitates the preparation and submission of annual statistical reports according to legislation, regulation or bylaw requirements.

Provides assistance, backup and error checking to all other accounting functions including payroll, accounts payable, accounts receivable, taxation, and utilities. Monitors and tracks Municipal insurance program including processing claims, renewals, additions, deletions and vehicle registrations.

Processes and maintains business license registry including annual invoicing and collection of fees. Performs related duties as assigned.

Secondary Responsibilities

Advises, teaches and mentors Municipality end users in the use of the prevailing ERP system; provide training and act as the "super user" of the ERP software.

Maintains user security access codes under the approval of the Director of Finance.

Maintains IT software and hardware inventory.

Knowledge, Abilities and Skills

Knowledge of financial and accounting guidelines and standards to support general ledger accounts. Ability to interpret and apply relevant legislation and regulations. Ability to apply accounting principles and practices and financial controls. Demonstrated financial analytical skills. Experience using general ledger accounts. Familiarity with government policies, practices and internal controls. Ability to resolve discrepancies and inconsistencies in financial reports. Oral communication skills to communicate clearly and be understood easily. Demonstrated ability to prepare financial reports and other documents. Excellent interpersonal skills. Experience and knowledge of computer software applications (e.g. MS Office Suite, accounting software). Ability to prioritize after critical analysis of many diverse situations, often occurring at the same time, requiring the generation of options, alternatives and innovative solutions within policies, procedures, and guidelines. Consistent attention to detail with demonstrated accuracy. Records financial transactions with a high level of internal controls ensuring accuracy, completeness and proper controls in cash handling, the segregation of duties, and reconciliations. Displays honesty, integrity, and a strong sense of ethics in all decisions and actions, and maintains confidentiality.

Education and Experience

This position requires the following minimum qualifications:


A high school diploma plus more than two years post-secondary education in accounting or a related discipline. Three to four years of working experience in an accounting/financial environment.




The following would be an asset:
Previous experience in Municipal government IT experience and knowledge Familiar with GP Diamond and Questica budgeting software.

Independence and Scope of Impact

Decisions and problems are varied and require the incumbent to use some judgement and discretion within policy, codes, and/or legislation. Supervision can be consulted in cases where several options are available.



Decisions or actions could result in major losses of time and resources or cause severe embarrassment within the organization.

Contacts

Internal - Regular contacts are maintained with all departments and co-workers with respect to exchanging information, interpreting information, teaching and instructing or handling specialized complaints on financial and accounting issues as well as providing financial reporting.



External - Regular contacts are maintained with auditors and external organizations involving the exchange of information or handing complaints.

Supervision Given

Supervisory responsibilities may involve giving periodic advice to others without supervisory ability.

Working Conditions

The work is performed in a typical office environment. The incumbent is required to sit for several hours during the day and involves frequent use (many times a day) of computers for up to an hour each time. The nature of the work demands that the incumbent be interrupted regularly by phone calls or customers.



This is a part time position working a consistent shift of 3.5 hours a day Monday through Friday.