Job Description

Overview

Company: Harlequin Enterprises ULC
Department: Controllers
Reporting To: Manager, Brand Reporting & Analysis
Status: Regular Full Time
Location: 22 Adelaide Street West, Toronto (hybrid model; this position will operate from home and be required to commute into the office once per quarter and as needed)

We celebrate and support the differences that make each of us unique, striving to create a welcoming
workplace that ensures everyone has a voice and is able to do their best work. We welcome all applicants,
including those who identify with groups that are traditionally underrepresented in the publishing
industry including, but not limited to, Black, Indigenous, people of colour, members of the LGBTQIA2S+
community, and persons with disabilities.
Join us, and share your story.

Job Summary:
The Accountant, is primarily responsible for financial activities related to the Book Club / Internet Division
operations, ensuring the preparation of timely and accurate financial information.
This includes monitoring all activities relating to Direct Marketing operations, ensuring the availability of
timely, accurate, and comprehensive financial information for management decision-making purposes.

The person must be able to identify issues and then act independently to resolve them and / or act proactively to prevent issues from reoccurring. The issues can be IT / Systems related and / or Accounting
related so they must be able to develop an in-depth knowledge of a complex Sales / Receivable system
and then understand how the Sales System will interact with the Financial Systems.
This job, if not performed accurately and in a timely fashion, will have a direct impact on the reporting of
the Financial Results as it requires adherence to a tight Financial Close schedule

The position\xe2\x80\x99s responsibilities also have a direct impact on the payments being made to the author
community.

Responsibilities

Book Club / Internet Daily and Month End Reconciliations (55%)

• Responsible for Reviewing and managing the daily and monthly sales files that are received from the

AdvantageCS (ACS) which is the key source for the monthly financial data insuring their accuracy and
timeliness in adherence with the Financial Month End Close schedule

• To properly meet the expectations of this position the individual must have an in-depth knowledge of

how the ACS system works and processes customer sales data and then how the month end files /
output are created for the Financial Systems. This is key to identifying issues and taking the necessary
steps to correct them to ensure a successful month end with respect to the Book Club/ Internet Division.

• Responsible for the accuracy of the Book Club / Internet Division financial data as it relates to both

Dollars & Units for Sales & Actual Returns/Bad Debts.

• This position must have good interpersonal skills as they will be expected to work independently with

HQN IT to solve any issues that they identify

• This position is responsible for processing the output from ACS and posting it to the financial systems.
• They must make sure that the detailed data (ISBN detail) is correct and that the appropriate additional

attribute information gets assigned to the data so that further steps involved in the Financial System
process gets completed correctly \xe2\x80\x93 ISBN Level detail as well as financial data required to further process
the information.

• They will be expected to maintain / perform the reconciliation of ACS financial reports, and the General

Ledger posting in order ensure completeness and accuracy of the numbers that are being reported They
will be expected to identify issues and act independently in developing solutions for any issues that
they have identified

• Inaccurate data will have a direct impact on the monthly financial information being reported each

month and it may impact decisions being made by Senior management and it may have a direct impact
on the information being used to pay our Authors

• They will be expected to work independently in preparing and validating the monthly summaries,

analyses, and reconciliations (HarperCollins \xe2\x80\x93 BlackLine Reconciliation Software) related to Accounts
Receivable and Deferred Revenue to ensure accuracy of balances.

• Reviews appropriate information to adjust discrepancies. Prepares information relating to accounts

receivable, cash receipts, and customer refunds for month-end processing.

• They will be expected to analyze and prepare required sales-related data adjustments as required.

Bank, Daily Cash and Credit Card Receipts Balancing, and Customer Refund (25%)

• Responsible for downloading and maintaining various bank statements and credit card payments and

fees reports.

• Responsible for the preparation of the various bank reconciliations including updating Blackline

Accounts reconciliations, and the identification of any reconciling items \xe2\x80\x93 this requires attention to
detail and accuracy.

• Responsible for reconciling daily credit card receipts and refunds to ACS payment reports.
• After identifying any reconciling items, they must independently research the item and then prepare /

record any necessary adjustments as required.

• Responsible for reconciling HDC daily bank deposits to cash that has been updated in ACS. If they

identify any reconciling items, they must independently investigate any differences and make sure
appropriate corrective action is taken

• Both (Cash and Credit Card reconciliations) responsibilities are key internal controls that ensure that

the cash collected agrees to what has been deposited in the bank and the ACS system has been correctly
updated. If the cash has not been properly accounted for then it will impact the monthly financial results

• Responsible for the monthly and annual Customer Refund process.

Process enhancements and system changes (20%)

• Assists in the review of ACS procedures and reports, identifying and investigating issues, and helps

establish appropriate additional procedures/reports or revise existing procedures/reports.

• Liaises with Marketing Services and IT to develop test plans, assess results, and evaluate the impact of

various courses of action on both G/L reporting and customer account balances

• Prepares accounting schedules required to satisfy internal and external audit as required.

Qualifications

Specific training or job experience required includes:

• Enrollment in a recognized professional accounting program (pre-professional CPA)
• 2 years related experience, or equivalent knowledge gained from prior experience.
• Problem-solving, organizational, communication, and interpersonal skills.
• Computer proficiency, particularly with PC-based database and strong Excel skills is also a

requirement of this position

What\'s in It For You?

• The opportunity to be part of a company on the leading edge of publishing, working with a very

talented team and exceptional books

• Work from anywhere 4 weeks per year!
• Hybrid work, flexible start/stop times
• Paid time off days and vacation allotment, starting at three weeks (prorated based on start date)
• Flexible benefit plans to fit your needs and pension matching
• Various virtual social activities to keep you connected \xe2\x80\x93 we love trivia!
• Virtual author events and access to discounted books
• Working with passionate people!

About HarperCollins Canada and Harlequin
Harlequin is a leading publisher of commercial fiction and narrative nonfiction. We publish more than 100
titles a month that reach audiences globally. Encompassing highly recognizable imprints that span a broad
number of genres, we are home to many award-winning New York Times and USA TODAY bestselling
authors. Harlequin is a division of HarperCollins Publishers, the second-largest consumer book publisher
in the world. Through HarperCollins\xe2\x80\x99s global publishing program, Harlequin titles are published in 17
countries and 16 languages.
Known worldwide for the quality of its list, HarperCollins Canada is the proud home of many bestselling
and award-winning authors, including Esi Edugyan, Heather O\xe2\x80\x99Neill, and Lawrence Hill. It is our vision to
publish the best books of our generation and to work with authors over the length and breadth of their
careers. Our authors are at the centre of everything we do. In addition to the Canadian publishing
program, HarperCollins Canada is responsible for the sales, marketing, and publicity of HarperCollins titles
from around the globe.

HarperCollins Canada and Harlequin are Equal Opportunity Employers committed to
equal employment opportunities. Employment decisions are based on job requirements and the skills,
knowledge, and experience of the candidate, regardless of any other factors unrelated to job
performance. We are also committed to ensuring that the accessibility needs of candidates and employees are
considered and accommodated during the recruitment process. We thank all applicants for their interest, however, only those candidates selected for an interview will be contacted.

Harlequin Enterprises