Job Description

DescriptionAccess and Privacy Specialist(Temporary Full Time for approximately 11 months)Competition Number2024-235Job Code1183Posting DateMay 30, 2024Closing DateJune 7, 2024 (at 6:00pm)Job StatusTemporary Full-TimeThe City of Kitchener is a vibrant and dynamic city of approximately 270,000, in the heart of southwestern Ontario. As the largest municipality in Waterloo Region, Kitchener continues to be poised for development and growth, enhancing its reputation as a leader in city-building and innovation, with nationally recognized strategies to build its neighbourhoods, its digital infrastructure and its diverse economy.The City of Kitchener is WHERE you want to work! Learn more about the top reasons to join us:Position Overview:Under the direction of the Manager of Corporate Records and Archives, the Access and Privacy Specialist will be responsible for the processing and management of all formal access to information requests (FOI\'s) under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) in accordance with legislative deadlines. The Access and Privacy Specialist will be responsible for investigating privacy breaches, conducting Privacy Impact Assessments, providing advice, guidance, and consultation on privacy compliance as well as risk management. This position will respond to inquiries about MFIPPA and assist with developing and implementing policies, processes, and procedures across the organization. The position will also monitor activities to ensure compliance with relevant legislation, make recommendations on strategy and governance, deliver departmental training, and assist with the preparation of submissions on appeals to the Information and Privacy Commissioner of Ontario (IPC).Responsibilities:

• Acts as a primary point of contact and technical expert on access and privacy-related inquiries.
• Coordinates and processes requests for access under Municipal Freedom of Information & Protection of Privacy Act (MFIPPA), including correction of personal information and responding to appeals made via the Information and Privacy Commissioner of Ontario.
• Conducts research on access and privacy issues, analyzes case law and IPC decisions/orders, and consults with stakeholders as necessary regarding the application of discretionary exemptions.
• Coordinates and reviews Privacy Impact Assessments and provides recommendations to mitigate privacy risks.
• Leads in the design, development, implementation, evaluation and evolution of the City\'s Privacy Program including designing, developing and delivering access and privacy training.
• Provides advice and consultation to staff related to the collection, use, disclosure, storage and security of personal information as per requirements under MFIPPA, and develops solutions that balance business needs with privacy requirements and other related risks
• Investigates and responds to privacy breaches and privacy complaints.
• Performs other related duties as assigned.

Requirements:

• Minimum of 3-year degree or diploma in a related field (e.g., Library Science, Public Administration).
• Minimum of 1 year of related experience.
• Experience responding to and investigating privacy incidents and breach responses.
• Experience conducting Privacy Impact Assessments (PIAs), including knowledge of Privacy by Design principles.
• Canadian certification with the International Association of Privacy Professionals (CIPP/C) or an equivalent credential is an asset.
• Extensive knowledge of information access and privacy principles with specific knowledge of public sector access and privacy legislation (e.g., Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) as well as decisions of the Information and Privacy Commissioner of Ontario, cases, trends and other privacy legislation.
• Experience processing and responding to formal Freedom of Information requests within prescribed timelines.
• Demonstrated ability and knowledge to provide expert advice on the application of access and privacy legislation and have experience preparing reports to support policy analysis and decision-making.
• Ability to plan, implement and deliver training programs on access and privacy.
• Excellent analytical skills with sound judgement and the ability to handle matters of a confidential, political and/or sensitive nature.
• Demonstrated ability to participate as an effective team member and work collaboratively with others.
• Excellent time management, organizational and communication skills both oral and written.
• Proficiency using computers and Microsoft applications.
• Excellent customer service skills and the ability to build relationships, and manage conflicts.
• Must be reliable with a good attitude and employment record.

Note: All interested applicants are encouraged to apply. In the event there is no successful applicant with the stated level of education and experience, other applicants will be considered if a combination of their education and experience meets the following pre-determined equivalency:

• 2-Year Diploma (or 2-Year Specialized Post Secondary Program) with minimum 2 years\'

related and relevant experience or

• 4-Year Honours Degree with minimum 6 months related and relevant experience.

The City of Kitchener is committed to an equity-driven, inclusive, accessible, and barrier-free recruitment and selection process, and to ensuring our workforce reflects the full diversity of the community we serve. We welcome applications from Indigenous, Black, racialized and 2SLGBTQ+ persons, as well as other equity deserving groups.We will accommodate the needs of applicants under the Human Rights Code and Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please contact Human Resources at , or 519-741-2200 ext. 7261 to make your needs known, so that we can support your full and equal participation throughout the hiring process.We appreciate the interest of all applicants. Only candidates whose skills, experience and qualifications meet the requirements of the position will be contacted.Please note that as per Human Resources Policy HUM-HIR-110, "Employment of Relatives of Staff Members and Elected Officials":"The immediate relatives of staff of the Human Resources Division, all Directors, General Managers, or the Chief Administrative Officer and Elected Officials shall not be employed by the City in any capacity.The immediate relatives of all other Management personnel shall not be employed where such employment would be:1. within the same Department in the case of permanent full-time, temporary full-time and part-time classifications.2. within the same Division in the case of students."DepartmentCorporate ServicesDivisionLegislated ServicesUnion AffiliationCUPE 791Number of Positions1Hours of Work35 hours per week, Monday to FridayLocationInitial LocationCity HallCityKitchenerCompensationSalary Range$62,228 - $77,784 annuallyeffective November 1: $63,682 - $79,602Grade/Band7

City of Kitchener