Job Description

Date Posted:

08/20/2025

Req ID:

44901

Faculty/Division:

Faculty of Arts & Science

Department:

ARTSC: Ofc of the Dean

Campus:

St. George (Downtown Toronto)

Position Number:

00044704

Description:

About us:

The Faculty of Arts & Science is the heart of Canada's leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.




We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your opportunity:

Under the direction of the Senior Manager, Governance, Academic Planning & Reviews, in consultation withthe the Vice-Dean, Academic Planning, the Associate Dean, Unit-Level Reviews, and the Director, Academic Operations & Strategic Initiatives, the incumbent oversees all aspects of academic planning and review processes including coordinating projects; planning and organizing academic planning and review committee meetings, executing decisions and initiatives; coordinating Faculty and unit level review processes and unit-level planning processes. The incumbent analyzes and writes confidential documents related to academic reviews and planning and plans, oversees and facilitates the development of UTQAP new program initiatives.




The incumbent possesses a thorough understanding of academic planning and reviews, including issues related to consultation processes with A&S stakeholders. The incumbent researches, collects, analyzes and presents data and reports in support of a wide variety of programs and initiatives emanating from the office of the Vice-Dean, Academic Planning. The incumbent reviewsand recommends to units the collection and preparation of data related to UTQAP reviews and/or academic planning. The incumbent writes documents, prepares templates, and develops content and best practices for academic planning, change, and review processes; designs and drafts communications and presentations; and identifies content to be developed for websites and other communication mechanisms. The incumbent also works on special projects as assigned by the Senior Manager, Governance, Academic Planning& Reviews.

Your responsibilities will include:

Preparing projects or policies of importance that require a rigorous approach and attention to very fine detail Interpreting and applying policies and procedures when making independent decisions Keeping well-informed on Faculty requirements, the University structure, academic policies and procedures, and specific learning requirements within courses and programs Checking that information and documentation required for accreditation and/or program audits is collected Drafting presentation materials Developing charter, scope, resources and schedule for project(s) Developing or modifying project schedules to expedite and/or compress the critical path to meet timelines Conducting detailed data analysis to inform management decision making, Assessing and determining benchmarks and metrics

Essential Qualifications:

Master's Degree or acceptable combination of equivalent experience. Minimum five (5) years of recent and related experience in an educational environment leading and overseeing academic planning and reviews for undergraduate and graduate and programming Experience working in undergraduate and/or graduate student learning and development or university teaching, preferably at the University of Toronto Experience managing complex and multi-stage projects involving multiple stakeholders Experience working within a quality assurance or regulatory framework, ideally within a university environment, and ensuring documents or decisions align with that framework Excellent written and oral communications skills Strong computer skills with proficiency in office programs such as Microsoft Word, PowerPoint, Outlook and Excel Excellent judgement and highly developed problem-solving skills. Well-developed interpersonal and a strong client-service orientation (faculty and staff) Excellent organizational skills and presentation skills. Knowledge of the University of Toronto and other postsecondary educational environments, especially in Ontario, including policies and procedures is essential.

Assets (Nonessential):

Knowledge of the University of Toronto and the Faculty of Arts & Science is an asset Experience using data visualization software such as Tableau an asset.

To be successful in this role you will be:

Adaptable Communicator Diligent Diplomatic Multi-tasker Organized Resourceful Team player


This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto's Alternative Work Arrangements Guideline.

Closing Date:

09/03/2025, 11:59PM ET

Employee Group:

USW

Appointment Type

: Budget - Continuing

Schedule:

Full-Time

Pay Scale Group & Hiring Zone:

USW Pay Band 15 - $97,348. with an annual step progression to a maximum of $124,491. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category:

Administrative / Managerial

Recruiter:

Carolyn Wright

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.