Job Description

Academic and Campus Life Administrative Assistant

Mill Bay, BC

Join our Administrative Team!

Brentwood College School is committed to making our school the best place to learn and work in the Cowichan Valley. Our employees choose to be here because of the unique benefits we offer. As one of the top boarding high schools in North America, we offer a vibrant culture, competitive compensation, and an absolutely stunning workplace setting.

Are you a detail-oriented, organized professional who thrives in a dynamic environment? Brentwood College School is seeking a

.8FTE Academic and Campus Life Administrative Assistant

to support our Academic and Campus Life Offices during the school year. The role works approximately 42 weeks of the year including paid vacation time.

What You'll Do:

Provide Administrative Support:

Assist the Deputy Head - Academics and Deputy Head - Campus Life with appointment scheduling, communication, and day-to-day office operations

Manage Scheduling:

Coordinate faculty coverage during absences and support event logistics for academic programs and ceremonies

Support Assessment & Exams:

Aid in the coordination and administration of Literacy/Numeracy assessments and Advanced Placement (AP) exams

Textbook & Resource Management:

Oversee course resource ordering, liaise with suppliers, maintain textbook databases, and ensure timely communication with faculty and families

Event Coordination:

Help plan and support key academic events such as end-of-year award ceremonies

Maintain Records:

Manage data entry, filing systems, and reporting

Contribute to Team Success:

Perform other duties as needed to ensure the smooth operation of the Academic and Campus Life Office

What We're Looking For:

Experience:

1-3 years in a professional office setting; educational experience preferred

Skills:

Proficiency in data management systems, Microsoft Office, and Google Suites

Attributes:

Exceptional organizational and time-management skills are essential. You thrive in fast-paced environments and can juggle multiple projects with ease, even when faced with competing deadlines

Communication Skills:

Your written and oral communication skills are exceptional, allowing you to connect with a wide range of individuals effectively possessing an approachable and collaborative working style

Tech Savvy:

You're comfortable with technology, particularly Google and Microsoft Office applications like Excel and Google Docs

Brentwood Employee's Benefits:

All Provincial Statutory Holidays plus additional paid day off for Boxing Day Comprehensive Group Health Plan including drug, paramedical, and eyeglasses coverage Pension Plan and generous vacation/sick days Access to athletic center and free daily gourmet meals Opportunities for paid Professional Development

Education / Experience:

1 - 3 years of experience working in a professional office environment Prior experience in an educational setting is advantageous A college diploma in office administration or related field is considered an asset

Notes:

Criminal Record Check clearance and eligibility to work in Canada are required

Application Process:

After reviewing the

Position Profile

on our website at www.brentwood.ca/careers, please submit your cover letter and resume to the attention of the Manager of Human Resources

hr@brentwood.ca

by noon on

July 31, 2025

.

Brentwood College School is committed to fostering a diverse and inclusive workplace. We welcome applications from individuals of all backgrounds, experiences, and identities, and are happy to provide accommodations during the hiring process upon request.

We thank all applicants for their interest; however, only those shortlisted will be contacted.

Job Types: Part-time, Permanent

Pay: $24.00-$28.00 per hour

Benefits:

Company events Company pension Dental care Disability insurance Discounted or free food Employee assistance program Extended health care Life insurance On-site gym On-site parking Paid time off Store discount Vision care Wellness program
Application question(s):

We welcome applicants working in Canada with a work permit. Please state the expiry date. Canadian Citizens type "n/a"
Experience:

professional office: 1 year (preferred)
Work Location: In person

Application deadline: 2025-08-03
Expected start date: 2025-09-01