Job Description

Academic Administrative Assistant

Mill Bay, BC

Join our Team!

Brentwood College School is committed to making our school the best place to learn and work in the Cowichan Valley. Our employees choose to be here because of the unique benefits we offer. As one of the top boarding high schools in North America, we offer a vibrant culture, competitive compensation, and an absolutely stunning workplace setting.

Do you enjoy keeping things running smoothly behind the scenes? Brentwood College School is seeking a

.8FTE Academic Administrative Assistant

to support the work of our Academic Office during the school year. The role works approximately 42 weeks of the year including paid vacation time.

What You'll Do:

Student Records Support:

Assist the Academic Registrar with managing student files and processing transcript requests

Documentation & Data Entry:

Maintain accurate academic records and input information into internal systems

Tutoring Coordination:

Oversee the logistics of our external tutoring program--including liaising with students, parents, teachers, and tutors, tracking appointments, and supporting tutor recruitment

Assessment Administration:

Help coordinate provincial Literacy and Numeracy assessments

Collaborate with the Team:

Contribute to ongoing improvements in administrative processes in a fast-paced, responsive school environment

Support Where Needed:

Perform other tasks as required to ensure the smooth operation of the Academic Office

What We're Looking For:

Experience:

1-3 years in a professional office setting; educational experience preferred

Skills:

Proficiency in data management systems, Microsoft Office, and Google Suites

Attributes:

Exceptional organizational and time-management skills are essential. You thrive in fast-paced environments and can juggle multiple projects with ease, even when faced with competing deadlines

Communication Skills:

Your written and oral communication skills are exceptional, allowing you to connect with a wide range of individuals effectively possessing an approachable and collaborative working style

Tech Savvy:

You're comfortable with technology, particularly Google and Microsoft Office applications like Excel and Google Docs

Brentwood Employee's Benefits:

All Provincial Statutory Holidays plus additional paid day off for Boxing Day Comprehensive Group Health Plan including drug, paramedical, and eyeglasses coverage Pension Plan and generous vacation/sick days Access to athletic center and free daily gourmet meals Opportunities for paid Professional Development

Education / Experience:

1 - 3 years of experience working in a professional office environment Prior experience in an educational setting is advantageous A college diploma in office administration or related field is considered an asset

Notes:

Criminal Record Check clearance and eligibility to work in Canada are required

Application Process:

After reviewing the

Position Profile

on our website at www.brentwood.ca/careers, please submit your cover letter and resume to the attention of the Manager of Human Resources

hr@brentwood.ca

by noon on

July 31, 2025

.

Brentwood College School is committed to fostering a diverse and inclusive workplace. We welcome applications from individuals of all backgrounds, experiences, and identities, and are happy to provide accommodations during the hiring process upon request.

We thank all applicants for their interest; however, only those shortlisted will be contacted.

Job Types: Part-time, Permanent

Pay: $24.00-$28.00 per hour

Benefits:

Company events Company pension Dental care Disability insurance Discounted or free food Employee assistance program Extended health care Life insurance On-site gym On-site parking Paid time off Store discount Vision care Wellness program
Application question(s):

We welcome applications from those working in Canada with a work permit. Please state the expiry date. Canadian citizens type "n/a"
Experience:

professional office: 1 year (preferred)
Work Location: In person

Application deadline: 2025-08-03
Expected start date: 2025-09-01