Job Description

Open communication and the healthy exchange of ideas inspire an innovative workplace culture at the Simcoe Muskoka District Health Unit. As an award-winningorganization committed to service delivery excellence, we know that people are our most valuable asset.
Are you a dynamic, results oriented individual looking to join an organization committed to service delivery excellence? Then we would like to hear from you. As an employee at the health unit you will be treated fairly and with dignity and respect. The health unit provides a positive work environment where you are engaged, can freely exchange ideas, communicate openly, be innovative and are encouraged to practice work-life balance.

Our non-temporary, full- and part-time employees enjoy:

Three weeks of vacation, pro-rated from your date of hire (pro-rated entitlement for part-time employees) 14 paid days off per year: 13 paid Statutory holidays plus 1 float day Up to seven days paid family-related leave in recognition of our employees' responsibilities to both their children and parents 100% employer paid benefits A defined benefit pension plan through OMERS A generous sick leave program In order for employees to attend to individual and family needs the majority of positions at the Health Unit have flexible work hours involving flexible start and end times and nonunion full and part time employees have the ability to take up to a 2 hour meal break. A seven-hour day, up to 35 hours per week, normally working straight days with compensating time off programs after 35 hours of work per week. Depending on the nature of your position, an anytime/anywhere, flexible work environment that supports work-life balance and reduces our carbon footprint. We offer access to work email and voicemail from home and the convenience of touching down in any one of our eight office locations that is convenient to your individual work day. Voluntary work from home opportunities may also be available with the approval of your direct supervisor. A supplemental employment benefit (SEB) is provided for Pregnancy, Paternal and Compassionate leaves of absence equivalent to the difference between seventy five (75%) of regular weekly earnings and the sum of the weekly Employment Insurance (EI) benefits up to one year. A prepaid leave plan is available to employees wishing to spread four (4) years' salary over a five (5) year period to enable them to take a one (1) year leave of absence following the four (4) years of salary deferral.

Purpose of Position

The Records Administrator is responsible for the development, implementation, and maintenance of an agency-wide records management system. The incumbent provides leadership, training, consultation, maintenance support, and advice in the management and administration of the records across the organization.

Responsibilities:

Responsible for the development, implementation, and maintenance of the Agency Records Management System; Consult with management and provide leadership, consultation and advice to staff on records retention, filing, and records projects; Provide analysis, coordination, project management for special records management projects. These include policy and procedure development, records review, and file consolidations to support a records management program; Responsible for the coordination of agency policy development and review; Liaise with staff in other health units, Ministry of Health, health care, facilities etc. to enhance information management practices; Reinforce information management principles and standards; and Contribute to team and agency effectiveness.

Specific knowledge, skills, abilities:

Demonstrated knowledge of the aspects of federal and provincial legislation that affect the management of records and demonstrated experience in researching legislated records retention requirements in federal and provincial statutes and regulations; Demonstrated knowledge of records management software and demonstrated skill and experience in the use of computer-based systems for managing information. Strong system and technology skills. Familiarity with Automated Record Management Systems; Demonstrated knowledge and experience in planning and implementing a records inventory in all media (electronic, video, audio, paper); Demonstrated knowledge and experience in the appropriate use of classification systems, and the theory and practice of records retention decision-making; Demonstrated knowledge and experience in the application of options for protecting records against loss and the relationship with disaster recovery or contingency planning; Intermediate skills in Microsoft Word, Excel, PowerPoint and Outlook; Demonstrated time management skills with ability to set priorities; Demonstrated oral and interpersonal communication skills, with ability to engage and coordinate the activities of staff and the ability to develop training materials and conduct employee training one-on-one and in large groups; Demonstrated written communications skills with the ability to create technical documentation to support records management systems and communicate effectively via email; Valid driver's license and reliable vehicle or the ability to travel in a timely and efficient manner to locations within and outside the health unit district; Able to work independently within established parameters and to function effectively as a member of a team.

Education

:

Post secondary diploma in records, information management, library or information sciences (2 years) plus a certificate in records management or the equivalent in education and experience as determined by the Vice President.

Related Experience:

Minimum of 5 years records experience in the public sector, including a minimum of 1 year records experience in a health-related organization.

Preference will be given to candidates with the following qualifications which are considered assets in this competition:

Certified Records Manager (CRM) or Certified Records Analyst (CRA)

Submission Deadline: 4:00 pm, Wednesday, October 1, 2025

This is an internal non-union posting. External applicants may be considered when the internal recruitment process does not result in a successful internal candidate.

For further details: refer to the

Records Administrator

position description on our website at: https://www.simcoemuskokahealth.org

For both internal SMDHU applicants and external applicants

interested in applying for this position, please forward your completed application to Human Resources at the email found on our website referencing posting

#25-60

in the subject line. Your formal application consists of submitting both an up to date resume and a separate cover letter including specific examples in detail of how you meet the minimum requirements and qualifications of this position.

The cover letter is to clearly identify:

How your education meets the educational requirements listed. Specific examples of how your experience meets the experience requirements listed. Specific examples of how your experience meets each of the minimum requirements of the job listed. Specific examples of how your education and/or experience meet each of the preferred assets listed in this competition.
Applicants who fail to satisfactorily provide all of the detailed information requested above in their cover letter will be deemed to not meet the minimum job requirements listed in this job posting. Accordingly, their application will not be considered in this competition.

Following submission of your e-mailed cover letter and resume, you will receive a standard reply e-mail confirming your e-mail was received by SMDHU. If you do not receive this confirmation e-mail your electronic application was not received and you will not be considered. Also, if SMDHU's confirmation e-mail is dated/timed after the posting deadline, your application will not be considered as you would have missed the application deadline.

If selected for an interview, candidates may be assessed through testing and/or by providing a presentation/portfolio highlighting examples of their work that is applicable to the position being applied to.

The Simcoe Muskoka District Health Unit is an equal opportunity employer. Accessibility accommodations are available for all parts of the recruitment process upon request. Due to the number of qualified applications we receive, only those selected for an interview will be contacted. All candidates must be legally entitled to work in Canada.

Job Types: Full-time, Permanent

Pay: $39.74-$44.51 per hour

Expected hours: 35 per week

Benefits:

Company pension Dental care Disability insurance Employee assistance program Extended health care On-site parking Vision care
Work Location: In person

Application deadline: 2025-10-01
Expected start date: 2025-10-27