Jp2g Consultants Inc. is an employee owned, multi-disciplinary consulting firm providing a comprehensive range of planning, engineering, environmental, and project management services to the public and private sectors, from offices located in Arnprior, Ottawa and Pembroke. Jp2g is committed to maintaining client satisfaction, encouraging employee growth, and enhancing the communities we live in. Our growing Pembroke office currently requires a Project Coordinator. The ideal candidate is a strong communicator who proactively manages timelines. Jp2g believes in employee empowerment. As a valued member of our professional team, you will enjoy a unique working environment and be provided with opportunities to demonstrate your initiative while developing your skills. As a member of our Project Coordination team, you will be responsible for providing project coordination and administration duties including scheduling, tracking, invoicing, and budget reporting. You may also have reception coverage responsibilities, including telephone, mail, couriers, and visitors. The ideal candidate:
Has excellent communication skills and carries themselves in a professional manner
Has excellent interpersonal skills and understands how to work with a variety of personality types
Is organized, but flexible (must be able to prioritize and manage time)
Role and ResponsibilitiesThese roles and responsibilities are not intended to be all inclusive. Employees may perform other related duties as negotiated to meet the ongoing needs of Jp2g. Project Coordination
Monitor project progress and proactively prompt project team members to meet upcoming deadlines
Track and report on-time delivery of assignments
Ensure schedule expectations are consistent between Jp2g project manager, Jp2g team, and client
Assist with preparation of project proposals, work breakdown structures, schedules, and budgets
Attend project kick-off meetings, develop a deliverable work-back schedule including coordination milestones
Participate and record accurate meeting minutes for regular project and client review meetings
Track project working hours, budget, plans, money spent using Deltek Ajera
Prepare project invoicing including supporting reports, forecasting, and AR follow up (with oversight from Project Manager)
Compile engineering drawing packages and transmittals
Document Control
Manage the flow of documents to and from all appropriate parties, saving relevant files to Jp2g\xe2\x80\x99s network
Maintain accurate document control logs including RFIs, action items, risk registers, shop drawings, submittals
Maintain accurate revision control of documents
Quality Control
Perform QC surveillance on projects to ensure QMS requirements are met, including proactively pursuing missing information or records
Participate in QMS project audits
Review reports, specifications, and other documents for adherence to quality and QMS/ client standards
Support the Quality Manager with QMS tasks as needed
Typing, formatting, photocopying, faxing, and emailing documents
Communicate effectively with all levels of management, staff, and clientele
Teamwork
Build and maintain positive relationships with colleagues, other consultants, and key stakeholders to ensure projects run smoothly and to resolve concerns promptly and efficiently
Support the Project Manager to accomplish project targets and goals
Minimum Qualifications
0-4 years of experience in Administration, Project Management, and/or Document Control Services in Architecture, Engineering, or Construction industry
Valid driver\xe2\x80\x99s license
Eligible to seek security clearances
ISO 9001:2015 Fundamentals Training (provided by Jp2g)
Qualifications
Familiarity with civil, municipal, or building engineering drawings and technical documents is an asset
Experience working with project management, accounting, and scheduling software is an asset
Strict attention to detail and process-oriented
A self-starter with strong organizational and time management skills
Ability to work independently, with a strong sense of initiative and ability to prioritize tasks
Ability to work in a complex environment, dealing with multiple projects and clients
Sound communications skills in English (oral and written)
Strong working knowledge of Microsoft Office (specifically Excel, Project, and Word)
Compensation and Benefits
Friday afternoons off year-round (36 hour/week)
Group RSP planning opportunities
Professional development and advancement opportunities
Competitive compensation and benefits package
Future shareholder opportunities
Jp2g is committed to fair and accessible employment practices. We will accommodate people with disabilities during the recruitment and assessment processes, and when people are hired. We will develop and put in place a process for developing individual accommodation plans and return-to-work policies for employees that have been absent due to a disability. Job Type: Full-time Benefits:
Dental care
Extended health care
Life insurance
RRSP match
Vision care
Schedule:
Monday to Friday
Work Location: In person
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