Job Description

The Belleville Police Service is accepting applications for the position of Court Clerk. We have two vacancies available - one Full-Time position and one temporary Full-Time one-year contact position.


Hours of work are 40-hours per week, Monday through Friday, working 8-hour shifts or a 10-hour compressed work week. There will be the occasional need for overtime dependent on operational needs.


The starting annual salary is $63,129. Notable perks include access to the Employee Assistance Plan (EAP), Health & Dental Benefits (for permanent position), OMERS Pension, on-site fitness facilities, and remote work options.


Please review the job description below that details desirable qualities and skills required.

Completed application packages must be submitted no later than June 5, 2025

. A full selection process (including a CritiCall Assessment, interview and comprehensive background investigation) will follow.


To make an application you must create an online profile with the Belleville Police Service website, and upload all below documentation as applicable:


Resume Cover Letter Diploma and/or Degree(s) of educational achievements
We thank all applicants, however, only those candidates selected for testing and / or an interview will be contacted.


By applying, you agree that the statements made by you are true, complete, and correct to the best of your knowledge. Further, you understand that any falsification of statements, misrepresentations, and/or deliberate omission or concealment of information may be considered just cause for dismissal.


The Belleville Police Service is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. If contacted for an employment opportunity, please advise the HR Unit if you require accommodation for testing, interview, or employment purposes.


Please visit the Belleville Police Service website, www.bellevilleps.ca to obtain further information on the Service.

CIVILIAN POSITION DESCRIPTION

Position Title

: COURT CLERK

Association

: BELLEVILLE POLICE ASSOCIATION

Division

: SUPPORT SERVICES

Section

: POLICE DISCLOSURE AND QUALITY ASSURANCE

Immediate Supervisor

: STAFF SERGEANT, PDQA

Hours of Work

: 40 HOURS PER WEEK. DAYS.

POSITION OBJECTIVES

It is the responsibility of the Court Clerk to prepare, process, distribute and maintain information relating to Criminal and Provincial offences. The Court Clerk is also responsible with providing support and assistance to Crown Attorneys, Officers, and the Quality Assurance CPIC and RMS Clerk. As well, the Court Clerk is responsible for safeguarding the integrity and security of information stored in CPIC and NicheRMS.

POSITION RESPONSIBILITIES

Perform duties in a manner that reflects the Service's Vision, Mission Statement, and Motto.

Operate within the regulations, policies, and procedures established by the Community Safety and Policing Act, the Belleville Police Service Board, and the Chief of Police.

Create tasks for tracking all matters required by Courts, Crown and Defense.

Attend courts to ensure all court dockets are updated appropriately, provide officer availability, and assist Crowns as required.

Enter and maintain Niche, Canadian Justice Information Modernization, and Canadian Police Information Centre records with court dispositions and scheduling.

Create relevant legal documents and reports required through the court process (information's/subpoena/control lists).

Check Crown Briefs for proper content ensuring the timely disclosure of all Criminal Briefs via SCOPE to coincide with the R vs Jordan decisions.

Notify officers of Early Resolution and trial matters that require Briefs for Provincial Offence charges. Provide disclosure of same to Provincial Prosecutors.

Add additional disclosure material scanned through bulk document loader to the appropriate occurrence in Niche and SCOPE to Crown.

Maintain a multi-media and photograph filing system in conjunction with SCOPE.

Facilitate and maintain databases to provide support documentation as required (warrants/Youth/PON/SOR).

Enter and modify court orders and dispositions through Niche, Canadian Justice Information Modernization, and Canadian Police Information Centre programs to maintain accuracy and integrity.

Create and compile new occurrences for court and probation related charges.

Act as Commissioner of Oaths as required, swearing affidavits for the issue and service of court documents and video statements.

Act as Courier between the Belleville Police Service and Ontario Court of Justice for the transfer of all relevant paperwork.

Provide support and act as a resource to outside agencies in all court related requests.

Perform other duties as required, assigned or directed by the Chief of Police or designate.


Note: This position description is intended to describe the general level and nature of the position and is not an exhaustive list of all tasks assigned in the performance of the position.

QUALIFICATIONS

Education, Experience and Certifications

Required:

Must possess a Post-Secondary diploma in related field. One (1) to two (2) years' experience in administration / customer service required.

Preferred:

Previous experience with CPIC and NICHE is considered an asset. Post-Secondary degree and/or diploma in related field is considered an asset.

Skills and Qualifications

Required:

Demonstrated experience in customer service and administrative roles with knowledge of administrative processes. Knowledge of Federal, Provincial and Municipal laws, BPS procedures, and Court procedures and documentation. Ability to interact diplomatically, tactfully and confidentially with people. Strong technology skills - proficient in the use of Microsoft Office applications, Adobe Pro, and willingness to learn and implement new technology. Excellent decision-making skills and ability to exercise sound judgment. Strong problem-solving and conflict resolution skills. Self-motivated, confident, and is goal and task oriented. Well-developed time management, planning, organizational and prioritization skills in order to work effectively. Ability to work collaboratively and effectively as a member of a team with a results driven approach. Ability to work independently with minimum supervision. Superior interpersonal skills. Strong communication skills including listening, speaking, keyboarding, reading, writing and editing ability. Strong attention to detail. Ability to work in a fast-paced environment, coupled with multi-tasking and organizational skills to meet prescribed deadlines.

CONTACT AND HUMAN RELATIONS

Reports directly to the Police Disclosure Quality Assurance Staff Sergeant. Works internally with members within the PQDA Unit, court staff, Special Constables, and patrol and investigating officers. Works externally by providing support and assistance to Crown Attorneys.

SUPERVISORY ACCOUNTABILITY

N/A

PHYSICAL AND MENTAL DEMANDS ANALYSIS

F = Frequently indicates task is performed more than 10 times per hour or usually performed in the working conditions indicated

SO = Sometimes indicates task is performed less than 10 times per hour or is periodically performed in the working conditions indicated

SE = Seldom indicates task is only rarely performed or the working conditions indicated are only rarely encountered.

Lifting / Carrying (less than 15 lbs): F ___ SO___ SE _X_

Lifting / Carrying (15 - 35 lbs): F ___ SO___ SE _X_

Lifting / Carrying (over 35 lbs): F ___ SO___ SE _X_

Pushing / Pulling: F ___ SO___ SE _X_

Handling / Gripping: F _X_ SO___ SE ___

Keyboarding: F _X_ SO___ SE ___

Reaching - Above / Below Shoulder Ht.: F ___ SO___ SE _X_

Sitting: F _X_ SO___ SE____

Standing: F ___ SO___ SE _X_

Walking: F ___ SO___ SE _X_

Climbing (Stairs, Ladders, Etc.): F ___ SO___ SE _X_

Bending / Stooping: F ___ SO___ SE _X_

Crouching / Kneeling: F ___ SO___ SE _X_

Twisting (at waist): F ___ SO_X_ SE ___

Hearing - Normal Required: F _X_ SO___ SE ___

Vision - Normal Required: F _X_ SO___ SE ___

Cognitive Ability - Memory, Judgment, etc.: F _X_ SO___ SE ___

Cognitive Ability - Handle Pressure / Stress: F _X_ SO___ SE ___

Working Environment - Outside (All Weather): F ___ SO___ SE _X_

Working Environment - Inside (Climate Controlled): F _X_ SO___ SE ___

Working Environment - Inside (Not Controlled): F ___ SO___ SE _X_

Noise - Exposed To > 85 db: F ___ SO___ SE _X_

Congested Worksite (Enclosed Space): F ___ SO___ SE _X_

Driving - Car / Pick-up Truck: F ___ SO___ SE _X_

Driving - Heavy Truck / Vehicle: F ___ SO___ SE _X_

Rotating Shifts: F ___ SO___ SE _X_

OTHER WORKING CONDITIONS/ ENVIRONMENT

Willingness to do overtime, as necessary. Travel from Belleville Police Service to the Court House will be required. Exposure to highly confidential and sensitive information. Exposed to crisis situations, including repeated highly graphic and disturbing content. Exposed to multiple screens for extended periods of time. * Sitting in a continuous fixed position in front of a computer for extended periods of time.