Job Description

The Belleville Police Service is now accepting applications for Full-Time Director of Finance. Please review the job description below that details desirable qualities and skills required.The starting salary is $99,372 and the top of the grid is $111,761 (2022 rates of pay). Please note, as this position is a new role the successful candidate appointed to this new position will be required to complete a job evaluation questionnaire within the first six-months in order for the salary to be re-evaluated. Full-Time benefits include health and dental, life and long-term disability insurance coverage and pension (OMERS). Other notable perks for all members include access to the Employee Assistance Plan (EAP) and on-site fitness facilities.To make an application you must create an online profile with the Belleville Police Service website (www.bellevilleps.ca > Careers > Current Opportunities), and upload all below documentation as applicable:

• Cover letter
• Resume
• Copy of Diploma and/or Degree(s) of educational achievements

Additional supporting documentation you may submit includes:

• Letters of reference related to employment or community service
• Certificates of Achievement

Completed application packages must be submitted no later than November 23, 2023. A full selection process (including interviews and assessments) will follow. The start date for the successful candidate will be January 2024.We thank all applicants, however, only those candidates selected for an interview will be contacted.By applying, you agree that the statements made by you are true, complete, and correct to the best of your knowledge. Further, you understand that any falsification of statements, misrepresentations, and/or deliberate omission or concealment of information may be considered just cause for dismissal.Please note that the Belleville Police Service is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. If contacted foran employment opportunity, please advise the HR Unit if you require accommodation for testing, interview, or employment purposes.Please visit the Belleville Police Service website, www.bellevilleps.ca, to obtain further information on the Service.
JOB DESCRIPTION, CIVILIAN MEMBERPosition Title: DIRECTOR OF FINANCEAssociation: BELLEVILLE POLICE SENIOR OFFICER ASSOCIATIONDivision: EXECUTIVE SERVICESSection: EXECUTIVE SERVICESImmediate Supervisor: CHIEF OF POLICEHours of Work: FULL-TIME: 40 HOURS PER WEEK, MONDAY - FRIDAY (DAYS)
POSITION OBJECTIVESAs a member of the Executive Leadership Team, the Director of Finance is responsible for the overall management and direction of the Financial Unit operations of the Service. Responsible for the overall financial management and control of budget and accounting functions of the Service.
POSITION RESPONSIBILITIESGENERAL1. Perform duties in a manner that reflects the Services Vision, Mission Statement, and Motto.2. Operate within the regulations, policies, and procedures established by the Police Services Act, the Belleville Police Services Board, and the Chief of Police.3. Participate as a member of the Executive Leadership Team in organizational planning activities. Provide information, advice and recommendations to Executive Leadership Team and Police Services Board in relation to finance issues.4. Develop, implement, and oversee the achievement of long and short-term strategic finance plans and objectives; provide leadership to members of the Finance Unit; ensure activities are aligned with the objectives of the Belleville Police Service (BPS) including, but not limited to; goals and objectives set out in the BPS Strategic Safety Plan, BPS Procedures, corporate plans and directives from the Executive Leaders.5. Address financial impacts of collective agreement changes, new legislation and contractual agreements including qualitative and quantitative analysis with recommendations for contract negotiations.6. Lead, provide direction, guidance and oversight to the members of the Finance Unit. Conduct performance interviews and submit performance evaluations.7. Manage and maintain data and financial information. Prepare monthly, quarterly, and annual reports for the Chief and Executive Leadership Team, the Police Services Board and appropriate government agencies.8. Attend professional seminars and conferences to obtain up-to-date information on human resources and finance issues.9. Liaise and collaborate with counterparts from other police services and government representatives at various levels, to foster partnerships and exchange information on finance issues and best practices.10. Perform other duties as required, assigned or directed by the Chief of Police or designate.FINANCE1. Lead and manage the financial and accounting operations of the Service. Ensure effective planning, management, monitoring and reporting of financial resources and budgets. Ensure legislative compliance with generally accepted accounting principles and conform with applicable City of Belleville financial policies.2. Plan, prepare and coordinate the development of the annual operating and capital budgets and long-term financial planning, in consultation with the Chief of Police.

• Establish timelines, provide instructions and forms, direction and assistance to members.
• Prepare salary and benefits costs and forecasts.
• Review and collate submissions.
• Lead Executive Leader budget review sessions and provide guidance, suggest changes and make recommendations.
• Prepare notes and budget documents and participate in Police Service Board review meeting.
• Prepare final budget documents for submission to City of Belleville Finance.

3. Monitor and analyze budget, expenditures, and variances data, and prepare quarterly reports for Chief of Police and Police Services Board for ascertaining financial performance and risk assessments.4. Provide costings, financial analysis and reports for Executive Leadership team and Police Services Board as required.5. Develop, modify and implement procedures/directives to support financial controls, accountability and effective cost control mechanisms while managing risk to the Service.6. Oversee, manage and monitor purchasing, accounts payable and receivable, and accurate and timely payroll in accordance with established financial procedures. Liaise with City of Belleville Finance department staff as required.7. Review employer group benefits plans costings, on behalf of the Police Services Board, and recommend changes as appropriate.8. Liaise with insurance company in relation to motor vehicle acquisitions and disposals, drone surveys and cyber security requirements.9. Coordinate the Service asset management information required by the City of Belleville in accordance with the regulations for Public Sector Accounting and Reporting.10. In conjunction with the Chiefs Office, manage and maintain grants and subsidy files and complete financial reporting to appropriate government agencies as required.11. Liaise with City of Belleville Finance department staff to provide data and financial reporting required for auditing activities.12. In conjunction with the Chiefs Office, manage and maintain contract files, and complete updating as required.Note: This position description is intended to describe the general level and nature of the position and is not an exhaustive list of all tasks assigned in the performance of the position.
QUALIFICATIONSEducation, Experience and Certifications

• Successful completion of University Degree in Business/Finance Management, Accounting, Commerce, or related field
• Masters degree in related field considered an asset
• Preferred Professional Designations/Certifications MBA, CPA, CGA or CMA are considered an asset.
• 10+ years of progressive finance experience with a minimum of five (5) years in a senior leader/managerial role.
• Experience in a unionized environment preferred.

Skills and Qualifications

• Advanced theoretical and practical knowledge and understanding of principles and practices of effective Financial Management.
• Strong ability to think and act strategically and manage risk.
• Previous leadership, management and supervisory experience.
• Strong understanding of the business planning process.
• Discretion, good judgement, and confidentiality in dealing with sensitive and highly confidential issues.
• Strong technology skills - proficient in the use of databases and computer software related to human resources and financial management, and willingness to learn and implement new technology.
• Ability to interact diplomatically, tactfully and confidentially.
• Strong ethics to ensure integrity and trust are maintained.
• Excellent interpersonal skills and customer service approach.
• Superior communication skills including listening, speaking, keyboarding, reading, writing and editing ability.
• Ability to communicate in a professional manner and ensure accurate information is conveyed.
• Ability to complete work with a high degree of thoroughness, accuracy and attention to detail.
• Experience coaching, influencing, mentoring, consulting, and conflict resolution.
• Well-developed time management, planning, prioritization, and organizational skills in order to manage and respond to shifting needs and multiple important requests with deadlines.
• Ability to identify and solve problems, utilize effective analytical reasoning and decision-making skills, act independently and make recommendations.
• Strong initiative, self-motivation and ability to work independently.
• Ability to collaborate as an effective team member with a result-driven approach.

CONTACT AND HUMAN RELATIONSReports directly to the Chief of Police. Manages and supervises the Finance clerk. Works internally with all members of the Belleville Police Service. Works externally with the City of Bellevilles Finance department; SunLife; Canada Life; members of the public as it pertains to finance (i.e. members of the sales and accounting teams of vendors who provide goods and/or services to BPS).
SUPERVISORY ACCOUNTABILITYResponsible for providing leadership, guidance, counselling, assistance, direction, and supervision to the Finance Clerk. As well, the Director of Finance is required to conduct performance interviews and submit performance evaluations.
PHYSICAL AND MENTAL DEMANDS ANALYSIS

• F = Frequently indicates task is performed more than 10 times per hour or usually performed in the working conditions indicated

• SO = Sometimes indicates task is performed less than 10 times per hour or is periodically performed in the working conditions indicated

• SE = Seldom indicates task is only rarely performed or the working conditions indicated are only rarely encountered.

• Lifting / Carrying (less than 15 lbs): F ___ SO___ SE _X_

• Lifting / Carrying (15 - 35 lbs): F ___ SO___ SE _X_

• Lifting / Carrying (over 35 lbs): F ___ SO___ SE _X_

• Pushing / Pulling: F ___ SO___ SE _X_

• Handling / Gripping: F _X_ SO___ SE ___

• Keyboarding: F _X_ SO___ SE ___

• Reaching - Above / Below Shoulder Ht.: F ___ SO___ SE _X_

• Sitting: F _X_ SO___ SE____

• Standing: F ___ SO___ SE _X_

• Walking: F ___ SO___ SE _X_

• Climbing (Stairs, Ladders, Etc.): F ___ SO___ SE _X_

• Bending / Stooping: F ___ SO___ SE _X_

• Crouching / Kneeling: F ___ SO___ SE _X_

• Twisting (at waist): F ___ SO_X_ SE ___

• Hearing - Normal Required: F _X_ SO___ SE ___

• Vision - Normal Required: F _X_ SO___ SE ___

• Cognitive Ability - Memory, Judgement, etc.: F _X_ SO___ SE ___

• Cognitive Ability - Handle Pressure / Stress: F _X_ SO___ SE ___

• Working Environment - Outside (All Weather): F ___ SO___ SE _X_

• Working Environment - Inside (Climate Controlled): F _X_ SO__ SE __

• Working Environment - Inside (Not Controlled): F ___ SO___ SE _X_

• Noise - Exposed To > 85 db: F ___ SO___ SE _X_

• Congested Worksite (Enclosed Space): F ___ SO___ SE _X_

• Driving - Car / Pick-up Truck: F ___ SO___ SE _X_

• Driving - Heavy Truck / Vehicle: F ___ SO___ SE _X_

• Rotating Shifts: F ___ SO___ SE _X_

OTHER WORKING CONDITIONS/ ENVIRONMENT

• Willingness to do overtime, as required, dependent on the needs of the Service.
• Willingness to travel dependent on the needs of the Service, as required.