Job Description

Full-time Temporary Accounts Payable Administrator - 1.0 FTE

Montfort Centre-80

Overview:

The Accounts Payable Administrator reports directly to the Assistant Secretary-Treasurer. The Accounts Payable Administrator will accurately process vendor payable invoices for payment on a timely basis, and will provide consistent and precise coding for accuracy of financial records.

Performance Responsibilities:

Projects a positive image with staff, visitors and callers. Collates vendor invoices, purchase orders and receiving documentation and input on a timely basis. Verifies purchase orders for evidence of order placement and proper signing authority. Verifies receiving documentation for evidence of receipt of goods. Prepares invoices with proper coding including the distribution of the GST to the GST distribution account. Maintains up-to-date vendor master file. Prepares bi-weekly cheque runs. Verifies WCB contractor clearances. Reconciles vendor statements. Reconciles the Accounts Payable sub-ledger to the General Ledger. Issues Visa cards. Administers the Visa accounts ensuring proper paperwork is submitted. Posts Visa transactions to the General Ledger. Resource person for school staff for coding and general ledger. Administers professional development funds of principals. Administers and coordinates the issuance of cell phones. Administers online payments. Completes year-end procedures for Accounts Payable system. Ensures the accuracy of the monthly Telus invoice. Provides switchboard relief over coffee breaks and lunch. Sends out collection letters for unpaid school fees. Photocopies invoices for IMR accounts. Reconciles High School CEU's. Updates Utility spreadsheets. Performs other assigned duties that are within the area of knowledge and skills required by the job description.

Qualifications:

Proven experience in accounts payable administration or a related field. Excellent communication skills, both written and verbal. Strong organizational skills, attention to detail and ability to manage time efficiently. Ability to work independently and as part of a team. Ability to meet deadlines and manage multiple tasks effectively.


In order to be considered for these positions, you

must

upload a current Resume and Cover Letter to the job posting you are applying to.







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