Job Description

Accounts Payable Administrator - Full-Time

Location: Webber Academy, Calgary, Alberta

Webber Academy is a private, non-denominational, co-educational school offering Junior Kindergarten through Grade 12. Located in the Aspen Woods neighborhood of Calgary, our school is home to approximately 1,020 students for the 2024-2025 academic year.

We are currently seeking a detail-oriented and motivated

Accounts Payable Administrator

to join our accounting team on a full-time basis.

Why Join Webber Academy?

-A competitive salary
-Regular hours: Monday to Friday, 8:00 a.m. to 4:00 p.m.

-A comprehensive group benefits package, including a 6% employer RRSP matching program

-Three weeks of annual vacation, plus winter break off

Key Responsibilities:

-Receive, process, verify, and reconcile vendor invoices

-Resolve discrepancies related to invoices and payments

-Perform monthly bank reconciliations

-Reconcile corporate credit card transactions

-Ensure appropriate credit is received for outstanding memos

-Review and process employee expense claims

-Maintain and update accounting ledgers by verifying and posting transactions

-Reconcile vendor statements and transactions

-Prepare accounts payable aging and EFT payment reports

-Validate GST charges and ensure accurate accounting treatment

-Post and process journal entries to support accurate financial reporting

-Assist with month-end and year-end procedures

-Support the annual external audit process

-Contribute to special accounting projects as needed

Qualifications and Skills:

-Strong mathematical and analytical skills
-Experience with accounting software, such as Sage Intacct or similar

-Proficiency in Microsoft Excel and other Microsoft Office applications

-Solid understanding of accounting principles and accounts payable processes

-Ability to work independently and collaboratively to improve processes

-Prior experience in an educational setting is considered an asset

Additional Requirements:

The successful candidate must provide proof of qualifications and will be required to undergo a Police clearance, including a vulnerable sector search.

How to Apply:

Interested candidates are invited to submit a cover letter and resume to Rhonda Burke at: employment@webberacademy.ca.

Application Deadline:

Monday, June 2, 2025.

We appreciate the interest of all applicants; however, only those selected for an interview will be contacted.

Work Location:

In-person at Webber Academy, Calgary, AB

Job Type: Full-time

Pay: $60,000.00-$70,000.00 per year

Additional pay:

Bonus pay Overtime pay
Benefits:

Dental care Extended health care Life insurance On-site gym On-site parking Paid time off RRSP match Vision care
Flexible language requirement:

French not required
Schedule:

8 hour shift Day shift Monday to Friday
Work Location: In person

Application deadline: 2025-06-02