Job Description

Office Administration position reports to and receives functional and direct supervision from the Early Years Outreach Manager.



Office Administration is a member of the Department of Social Services Early Years and Childcare Services Family Gatherings and is responsible for providing secretarial, clerical and administrative support in order to ensure that Gahwaijiya:de' Detenatgwa'ta' - Family Gatherings Program clients are assisted in an effective and efficient manner; and is responsible for assisting the Early Years Outreach Manager, Family Gatherings Supervisor and staff in the delivery of a high quality program.



In addition, the Gahwajiya:De'Detenatgwa'Ta' Family Gatherings Program Administration will also be responsible for fostering an environment that encourages teamwork, professionalism, respect and the participation of all staff to continuously improve the effectiveness and efficiency of services.

Type

Full-Time

Closing Date

October 1 2025

Hours of Work

37.5hrs/week

Wage

Min. $49,608/year





A competitive compensation package will be offered commensurate with qualifications.

BASIC QUALIFICATIONS:

Graduate of Community College Diploma in Office Administration;

OR Business Diploma or equivalent, and two (2) years' experience in Office Administration.


High level of computer skills - Microsoft Office including Microsoft Word, Microsoft Excel, Outlook, and Teams Strong organizational, time management and problem-solving skills. Strong interpersonal, verbal and written communication skills.

Other Related Skills:


Excellent attention to detail and accuracy. Highly organized and able to meet deadlines. Able to multi-task in a fast-paced environment. Strong organizational and problem-solving skills. Demonstrated ability to work well in a collaborative team environment. Understands the importance of confidentiality. Ability to work with tact and discretion. Excellent written and oral communication skills working with adults and children. Good organizational skills and an ability to work independently and as a strong team player; good interpersonal skills. Satisfactory Criminal Check (Vulnerable sector) Medical Health Assessment Valid Certificate in First Aid/CPR or willing to acquire Preference will be given to Haudenosaunee, Six Nations community band members. Access to an insured vehicle and valid class "G" Ontario Driver's License. Aware of community diversity concerning culture, values, and customs Knowledgeable of the impacts of multi-generational trauma on families and the community

SUBMISSION PROCEDURE: (Choose one method ONLY):

Method #1: Online

Method #1: Online

Please visit: https://www.sixnations.ca/careers/ to access our job board and follow the directions to apply. Ensure all required documents are provided/uploaded with your application package, which include:

Cover letter

including your band name and number (if applicable). Please indicate in your letter how your education and experience qualifies you for this position.

Recent resume

clearly identifying that you meet the Basic Qualifications of this position as stipulated above.

Copy of your education

diploma/degree/certificate and transcript.


If you have any questions or need assistance, please reach out to Alkiie Froman, HR Business Partner at 519-445-2223 ext. 5727 or via email at HRBP2@sixnations.ca.

Method #2: GREAT

- Applications must include all of the following:

A

Six Nations of the Grand River Application for Employment Form

.

Cover letter

including your band name and number (if applicable). Please indicate in your letter how your education and experience qualifies you for this position.

Recent resume

clearly identifying that you meet the Basic Qualifications of this position as stipulated above.

Copy of your education

diploma/degree/certificate and transcript.


Place all documents listed above in a sealed envelope and mail to or drop off at:

Office Administration - Full-Time - 088R1-25-2

c/o Reception Desk



Grand River Employment & Training (GREAT)



P.O. Box 69, 16 Sunrise Court



Ohsweken, Ontario N0A 1M0

REPORTING RELATIONSHIP:

Reports to and receives functional and direct supervision from the Early Years Outreach Manager.

PURPOSE & SCOPE OF THE POSITION:

Office Administration is a member of the Department of Social Services Early Years and Childcare Services Family Gatherings and is responsible for providing secretarial, clerical and administrative support in order to ensure that Gahwaijiya:de' Detenatgwa'ta' - Family Gatherings Program clients are assisted in an effective and efficient manner; and is responsible for assisting the Early Years Outreach Manager, Family Gatherings Supervisor and staff in the delivery of a high quality program.



In addition, the Gahwajiya:De'Detenatgwa'Ta' Family Gatherings Program Administration will also be responsible for fostering an environment that encourages teamwork, professionalism, respect and the participation of all staff to continuously improve the effectiveness and efficiency of services.

KEY

DUTIES & RESPONSIBILITIES:

Technical Functions

Analyzes and tracks all incoming and outgoing mail, memoranda, financial submissions, and reports, and ensures they are distributed to the appropriate personnel. Maintain an inventory of supplies and order as required Maintain an accurate and up to date filing system Maintains list of vendor accounts to ensure lists are current and accurate for distribution to vendors. Type letters, memorandum, reports, presentation materials and other documents. Ensure all invoices are transferred to the finance office for payment. Process financial requests. Assisting in the promotion and delivery of the Family Gatherings programs and activities. Assist Early Years Outreach Manager, Family Gatherings Supervisor and staff in development of PowerPoints, printing and copying. Perform general clerical duties, including telephone operations, greeting children, families and visitors. Assist staff, parents/caregivers in a courteous and helpful manner.

Communications Functions

Acts as a resource to the Family Gatherings Supervisor, Early Years Outreach Manager and program staff regarding administrative support, within parameters of the Six Nations of the Grand River Employment Policy pertaining to confidentiality Compose briefing notes, memos, correspondence, and provide updates as necessary. Maintaining confidentiality and ensuring Personal Health Information Act (PHIPA) and the Personal Information Protection and Electronic Documents Act (PIPEDA) legislation regulations are followed. Maintaining a team approach to resolving such issues, conflicts and problems that may arise in the process of providing support services

Other Functions

- Any other related duties as assigned by the Early Years Outreach Manager which includes, but is not limited to, participation in the Six Nations Emergency Response Plan.

WORKING CONDITIONS:

Work involves mental stress, balancing multiple projects in a workload with a broad ranged focus, constant interaction with partners, community members, staff and relevant agencies.



Subject to deadlines, interruptions and evening/weekend work hours, and the ability to take direction and work effectively and independently.

WORKING RELATIONSHIPS:

Must be able to work independently and as a team player within the Six Nations Social Services Department and all other work environments.



Establishing positive, collaborative working relationships and linkages among all service providers within all work environments.



Receives supervision, instruction, direction and guidance in planning, priorities and interactions to ensure tasks are completed efficiently and effectively.

With the Supervisor -

receives direction and guidance practicing professionalism at all times



Willingness to discuss plans, priorities and interacts to ensure tasks are done efficiently and effectively. Maintain administrative duties, including program planning, inventory and collection of statistics.

KNOWLEDGE AND SKILLS:

Minimum Requirements:


Graduate of Community College Diploma in Office Administration;

OR


Business Diploma or equivalent, and two (2) years' experience in Office Administration. High level of computer skills - Microsoft Office including Microsoft Word, Microsoft Excel, Outlook, and Teams Strong organizational, time management and problem-solving skills. Strong interpersonal, verbal and written communication skills.

Other Related Skills:


Excellent attention to detail and accuracy. Highly organized and able to meet deadlines. Able to multi-task in a fast-paced environment. Strong organizational and problem-solving skills. Demonstrated ability to work well in a collaborative team environment. Understands the importance of confidentiality. Ability to work with tact and discretion. Excellent written and oral communication skills working with adults and children. Good organizational skills and an ability to work independently and as a strong team player; good interpersonal skills. Satisfactory Criminal Check (Vulnerable sector) Medical Health Assessment Valid Certificate in First Aid/CPR or willing to acquire Preference will be given to Haudenosaunee, Six Nations community band members. Access to an insured vehicle and valid class "G" Ontario Driver's License. Aware of community diversity concerning culture, values, and customs Knowledgeable of the impacts of multi-generational trauma on families and the community

IMPACT OF ERROR:

Errors in judgment and in the conduct of duties could lead to loss of credibility, poor public relations, and public confusion, serious impacts on clients and staff, and legal liability to self and to Six Nations of the Grand River Elected Council (SNGREC).

CONTROL:

Works within the organizational structure and administrative policy and procedures established by the Six Nations of the Grand River (SNGREC) Employment Policy. Works within the guiding principles, values and mission statements; policies and procedures set by the Social Services Department and the Six Nations of the Grand River Elected Council.