Job Description

Your work days are brighter here.

At Workday, it all began with a conversation over breakfast. When our founders met at a sunny California diner, they came up with an idea to revolutionize the enterprise software market. And when we began to rise, one thing that really set us apart was our culture. A culture which was driven by our value of putting our people first. And ever since, the happiness, development, and contribution of every Workmate is central to who we are. Our Workmates believe a healthy employee-centric, collaborative culture is the essential mix of ingredients for success in business. That\xe2\x80\x99s why we look after our people, communities and the planet while still being profitable. Feel encouraged to shine, however that manifests: you don\xe2\x80\x99t need to hide who you are. You can feel the energy and the passion, it\'s what makes us unique. Inspired to make a brighter work day for all and transform with us to the next stage of our growth journey? Bring your brightest version of you and have a brighter work day here.

About the Team The Real Estate & Workplace team creates and continuously improves Workday\xe2\x80\x99s productive and safe environments while supporting our core values and distinction as a great place to work. With this critical contribution to the company in mind, we partner with other Workday departments such as People & Purpose, IT and Finance to ensure that we are successful in delivering on this ultimate goal. We take care of all things \xe2\x80\x9cspace\xe2\x80\x9d \xe2\x80\x93 programming new locations, delivering and managing them \xe2\x80\x93 everything from keeping our offices looking great to functioning well, safely and securely to ordering the snacks that our employees love!

About the Role

Workday is looking for a versatile Workplace Coordinator to join our growing team. This full-time position is based out of our Vancouver office.

We are looking for someone experienced, flexible, reliable, outgoing, and professional, with a positive work attitude. The ideal candidate will have at least three years of experience in an administrative/office role in a fast-paced, rapid-growth company. They will need a wide range of skills from customer service to technical troubleshooting.

Responsibilities

Taking the local lead on planning and coordinating office social events

Booking venues and catering, scheduling transportation, setting up party decor and coordinating group activities both on- and off-site

Greeting visitors and maintaining visitor sign-in processes including issuing temporary badges to employees, vendors, contractors, etc.

Assist employees with special requests acting as an employee relations liaison to provide helpful and accurate information to employees and visitors alike

Troubleshoot and assist with any equipment or IT failure and ensure the facility remains clean and welcoming

Save as the main point of contact for all internal and external meetings in the office, and ensure the offices are well maintained and presentable at all times and any meeting room scheduling conflicts are resolved

Prepare welcome signs for visitors, maintain marquees, coordinate event catering, and provide administrative support to local Site Leaders, as well as executive management who visit the office

Maintain the common areas, ordering and stocking all kitchen and copy room supplies and ordering signage for the office including employee name plates for workstations, if/when applicable

Help with implementation of new programs from time-to-time which may include safety and security procedures and enhanced amenities

Handle all incoming/outgoing mail including sorting and delivery to workmates, as appropriate, as well as preparing FedEx shipments as needed

Act as the liaison with property management on all building/site issues

Oversees internal service tickets and requests for maintenance and other general office repairs which may involve oversight of furniture moves, installation of keyboard trays, whiteboards, hanging of pictures, etc., and acting as the Coordinator for the Emergency Action Plan and Life Safety in the local office

Create purchase orders, submit invoices, and track current spend for a variety of vendor services. Using your Workday credit card, purchase items and submit expense reports related to the respective department

About You

Basic Qualifications

3+ years of facilities, workplace operations or customer service industry experience, preferably in a fast-paced, professional setting

High school diploma, some college preferred

Other Qualifications

Experience reconciling budgets for day-to-day workplace operations

Proficient in MSOffice \xe2\x80\x93 Outlook, MS Word, MS Excel and MS PowerPoint, with competence in Google Docs, Google Sheets and Google Drive structures

Exceptional communication skills (verbal and written) with the ability to work well with all levels in an organization

Attention to detail and accuracy

Ability to manage time, work independently and see projects through completion

Ability to take on new tasks and learn new technology quickly

Willingness and ability to adapt to rapid business and organizational changes that accompany a high-growth environment

Our Approach to Flexible Work

With Flex Work, we\xe2\x80\x99re combining the best of both worlds: in-person time and remote. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. We know that flexibility can take shape in many ways, so rather than a number of required days in-office each week, we simply spend at least half (50%) of our time each quarter in the office or in the field with our customers, prospects, and partners (depending on role). This means you\'ll have the freedom to create a flexible schedule that caters to your business, team, and personal needs, while being intentional to make the most of time spent together. Those in our remote "home office" roles also have the opportunity to come together in our offices for important moments that matter.

Are you being referred to one of our roles? If so, ask your connection at Workday about our Employee Referral process!

Workday