Job Description

• Responsible for generating PO\xe2\x80\x99s, validating charges on all invoices received by the Facilities team and accurately entering them in PeopleSoft Finance for payment
• Regularly works with vendors, Finance and Accounts Payable departments to resolve discrepancies and disputes, provide information and field inquiries.
• Runs queries in PeopleSoft to validate vendor payments, and departmental spend, to aid in the tracking of capital and O&M spend versus budget and assist in the preparation of yearly budget forecasts.
• Assists in maintaining seating chart, fielding end user questions, and facilitating move requests, utilizing iOffice
• Coordinates move logistics with end users and facilities support staff
• Maintains Facilities team physical and digital filing systems, making efforts to move towards a paper-free operation
• Maintains Facilities team Policies and Procedures, to include web-based portal.
• Provides procurement support to the Facilities team, to include ordering of office supplies, maintaining contracts, participating in sourcing events, and tracking critical dates
• Responsible for working with internal customers from various business units to enhance quality, processes, and information transfer in key result areas.
• Maintains project tracker to record progress updates and notes from weekly team meetings
• Assists team leadership by preparing reports and presentations, scheduling meetings, and sending communications
• Receives, sorts and routes Facilities team mail
• Assists with planning and facilitating team meetings and company events, to include set up assistance, and ordering of catering and event supplies
• Participates in Facilities Audits and provides support to document archiving program
• Completes special projects, and other duties as assigned.

Requirements, skills and abilities:

• Bachelor\xe2\x80\x99s degree or 3 years\xe2\x80\x99 experience in Accounts Payable, office management and/or administration.
• Experience in utilizing computer technology and company record-tracking systems and databases.
• Proficient in the use of EXCEL, Power Point, Outlook, and other tools within Microsoft Office Suite.
• Proven ability to use computer software and applications, including Microsoft Office Word, PowerPoint, Outlook, and Excel, to share, retrieve, research and present business information.
• Experience working with PeopleSoft financial tables and query tools, preferred.
• Ability to create queries and reports, analyze data and present in a concise format.
• Demonstrated ability to build relationships, and work cross functionally
• Demonstrated strong customer service skills.
• Demonstrated ability to conceptualize and analyze scenarios in solving business problems.
• Demonstrated ability to establish rapport and effective working relationships with business partners, supervisors, and peers.
• Demonstrated ability to successfully negotiate business agreements and to resolve disputes with business partners.
• Demonstrated ability to work on multiple projects simultaneously.
• Demonstrated ability to listen and to present ideas logically and concisely, both verbally and in writing.
• Demonstrated business acumen

For Canadian hires: AltaGas hires personnel on the basis of job-related qualifications. All qualified applicants will receive consideration without regard to a person\'s ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity or expression, age, record of offences, marital status, family status or disability or any other characteristic protected by applicable law.

For U.S. hires: U.S. affiliates of AltaGas are committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, ethnicity, religion, gender, age, national origin, marital status, sexual orientation, gender identity, family responsibilities, matriculation, physical or mental disabilities, political affiliation, genetic information, status as a protected veteran or any other characteristic protected by federal, state, or local law.

AltaGas