Job Description

Req ID: 143227
Company: Nova Scotia Health
Location: Eastern Zone, Glace Bay Hospital
Department: OPEZ PERI Operating Room GB
Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)
Status: CUPE Admin Professionals Position
Posting Closing Date: 9-Nov-22

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We're on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with an Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out to see why more people from across the globe are moving here.

Responsibilities

Reporting to the Health Services Manager of Perioperative Services, the Ward Clerk is the primary point of contact for Perioperative Services and cordinates flow of patients and information through all areas. The Ward Clerk is responsible for fielding telephone calls, directing visitors and will coordinate any changes of the operating room schedule; such as daily bookings from Surgeons for Emergency / Trauma cases and notifying team members of any issues regarding immediate action.

The successful incumbent organizes and prepares statistical reports for the Operating Room Surgical cases for Eastern Zone (start/finish times, cancellations, emergency bookings, etc). This position also includes creating purchase requisitions, data entry through SAP, and maintaining accurate documentation of implants / records within the Surgical Care Unit. They will be responsible for the daily ordering of case carts, as well as collaboration with Health Records / IT Information System to ensure reporting mechanisms are accurate and appropriate. The Ward Clerk will prioritize needs, handle matters expeditiously, proactively following through on projects. Must also perform other related duties as requested.

Qualifications

We would love to hear from you if you have the following:

• Grade 12 plus graduation from a recognized one year secretarial or office administration course
• Minimum one (1) year experience in the last three (3) years in the clerical field; perioperative experience preferred
• Medical Terminology course required
• Demonstrated skills in computer programs and data entry
• Experience in Systems Applications and Products (SAP) with requisition creation preferred
• Excellent interpersonal skills to interact with all levels of contacting, including peers, senior management, frontline staff, physicians, vendors and patients/families
• High level of organizational skills, accuracy and attention to detail
• Ability to prioritize multiple tasks and requests at once
• Excellent problem solving skills, particularly with technical issues (troubleshooting, developing solutions)
• Ability to maintain a high level confidentiality is required
• Ability to communicate effectively orally and in writing
• Competencies in other languages an asset, French preferred

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours of Work

Permanent, full-time position; 70 hours bi-weekly

Salary Information

$20.09 - $21.90 hourly

Once You've Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

As per the COVID-19 Mandatory Vaccination Protocol in High-Risk Settings, Nova Scotia Health requires all team members to be fully vaccinated by November 30th, 2021.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.

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