Job Description

Who We Are

Founded in 1889, YWCA Hamilton is known as one of Hamilton\xe2\x80\x99s original social innovators and works from a feminist, anti-racist, and anti-oppressive framework. We are dedicated to strengthening women\xe2\x80\x99s and girl\xe2\x80\x99s voices, broadening their choices, building dynamic leadership and providing essential services that promote safe, inclusive and equitable communities.

YWork for us?

At YWCA Hamilton, we are intentional about fostering a workplace culture that values positive physical and emotional well-being through our values of Inclusivity, Equity, Community, Self-determination, and Accountability. We invest in our employees so that we can bring our values into the communities in which we live. We offer our employees:

• On-the-job training and professional development opportunities
• Childcare discounts
• Opportunities to get involved in our community
• A competitive total rewards package

If you\xe2\x80\x99re passionate about making a positive impact in the lives of women, children, and families every day, we would love for you to join our team!

Position Description

Job Code: 12-HAD-2023

Department: Human Resources

Reports to: Director of Human Resources

Location: Hamilton, ON

Hours of Work: 20 Hours/Week

Start Date: TDB

Posting Date: 4 August, 2023

• Develops, implements and evaluates an overall volunteer strategy to meet YWCA Hamilton department needs while ensuring meaningful and memorable volunteer experiences for all volunteers;
• Recruits new volunteers through planned community outreach efforts; interviews applicants and trains, supports, and motivates new volunteers;
• Works closely with YWCA Hamilton departments to determine volunteer needs to effectively manage program areas, ensuring the right volunteers are recruited for the right positions;
• Works closely with the Events and Community Fundraising Specialist to recruit for and effectively manage volunteers for signature YWCA fundraising events including YWCA\xe2\x80\x99s Women of Distinction Awards and YWCA\xe2\x80\x99s Walk A Mile In Her Shoes;
• Identifies volunteer opportunities through corporations to enhance YWCA programs, events and services and liaises with corporate contacts to ensure deliverables are achieved;
• Develops and implements volunteer stewardship plan to ensure that all YWCA Hamilton volunteers are recognized in a way that is memorable and meaningful, and works with the Events and Community Fundraising Specialist to recognize volunteers annually during Volunteer Recognition Week by hosting a volunteer appreciation event;
• Ensures there is appropriate support and training for agency volunteers in alignment with their volunteer area(s);
• Manages the YWCA Hamilton\xe2\x80\x99s volunteer database to effectively track and manage all volunteer profiles, hours and assignments while collecting statistics and analytics to determine trends to support strategy and volunteer pipeline development;
• Manages the development of volunteer related marketing materials for the purpose of promotion;
• Ensures that volunteer policies and procedures are up to date, in alignment with Human Resources and Quality and Compliance, and that best practices are incorporated at all times;
• Works with YWCA staff to effectively communicate volunteer positions, builds out job descriptions and matches volunteer interest with program and department need;
• Monitors and manages volunteer budgets where appropriate and supports other administrative duties where and when required;
• Manages the volunteer program and monitors budgets/expenses related to the program;
• Tracks, codes and submits all volunteer related invoices in alignment with YWCA Hamilton finance and administration policies;
• Develops and implements appropriate systems to ensure monitoring of projects and initiatives in compliance with work schedules, outcomes and volunteer requirements to ensure the protection of vulnerable populations through police background checks, vulnerable sector checks or other requirements;
• Works with the Talent Acquisition Specialist in establishing a pool of potential candidates for employment after a successful volunteering placement;
• Maintains appropriate record-keeping and expense reporting in accordance with YWCA Hamilton\xe2\x80\x99s policies and procedures, and confidentiality/privacy policies;
• Provides recommendations to strengthen existing volunteer policies or processes;
• Provides regular reports and updates to Program Leadership when required;
• Identifies and evaluates risks associated with volunteers and takes appropriate action to control the risks;
• Nurtures and forms meaningful internal and external working relationships and partnerships; Understands emerging trends, leading practices, industry professional standards;
• Supports YWCA Hamilton mission, vision and values;
• Perform other duties as required.

WORKING CONDITIONS:

• Works a standard 20 -hour work week;
• Occasional evenings and weekends and travel may be required.

Qualifications * 2 years of Post-secondary education in business, social services, public relations, or marketing, or equivalent experience;

• Minimum 1 years\xe2\x80\x99 working in the non-profit sector with volunteer coordination experience;
• Must be able to work from a feminist, anti-racist/anti-oppressive perspective;
• Must provide a current Criminal Record Judicial Matters Police check or willingness to obtain at own cost;
• Ability to work occasional evenings and weekends;
• Excellent verbal and written communication skills;
• Bilingual English/French or other languages an asset.

As part of YWCA Hamilton\xe2\x80\x99s commitment to Access and Equity, we strive to represent the diverse communities that we serve. Individuals who are women, First Nations, M\xc3\xa9tis, immigrant, refugee, LGBTQ2S+; individuals with disabilities; and individuals from racialized communities or other marginalized communities are encouraged to apply.

Accommodations are available throughout the recruitment process. Please inform us of any accommodation requests.

Thank you for your interest in YWCA Hamilton. Only those selected for further consideration will be contacted.

Please Note: Personal information collected during the recruitment process will only be used for employment opportunities only in accordance with the Freedom of Information and Privacy Act. Only applications from individuals eligible to work in Canada will be considered.

YWCA Hamilton