Job Description

*English Below*
Vic Collective Administrateur/trice de bureau | Victoria Park Coordinateur/trice marketing (Temporaire - Cong\xc3\xa9 de maternit\xc3\xa9)
Nous sommes \xc3\xa0 la recherche d\'un(e) administrateur(trice) de bureau/coordonnateur(trice) de marketing pour nous joindre \xc3\xa0 la famille Victoria Park. Vous serez le premier point de contact pour les locataires de Vic Collective \xc3\xa0 notre emplacement de Westmount, ainsi qu\'un membre important de l\'\xc3\xa9quipe de marketing de Victoria Park Medispa. Ce r\xc3\xb4le est \xc3\xa0 double fonction et exige que vous soyez sur place \xc3\xa0 notre magnifique r\xc3\xa9ception Vic Collective (25 % d\'administration et de gestion de l\'espace de travail Vic Collective, et 75 % marketing).
En plus d\'\xc3\xaatre le visage de notre r\xc3\xa9ception Vic Collective, et d\xe2\x80\x99offrir de l\xe2\x80\x99assistance \xc3\xa0 nos locataires dans l\'espace de co-travail, vous aiderez \xc3\xa0 faire avancer les objectifs de marketing de Victoria Park Medispa. Vous ferez conna\xc3\xaetre la marque, ses services, ses fournisseurs et ses promotions. Vous assisterez l\'\xc3\xa9quipe marketing dans une vari\xc3\xa9t\xc3\xa9 de t\xc3\xa2ches, telles que la cr\xc3\xa9ation de mat\xc3\xa9riel de point de vente (cartes de visite, d\xc3\xa9pliants, banni\xc3\xa8res, etc.), l\'organisation de s\xc3\xa9ances photo et vid\xc3\xa9o, la communication avec les cliniques, la correction et l\'\xc3\xa9dition de mat\xc3\xa9riel marketing, la mise en place de campagnes par courriel, etc.
Responsabilit\xc3\xa9s:
Vic Collective/Administration:

• Aider \xc3\xa0 l\'exp\xc3\xa9dition et \xc3\xa0 la r\xc3\xa9ception des colis et du courrier pour le b\xc3\xa2timent et Victoria Park Medispa
• Effectuer des t\xc3\xa2ches g\xc3\xa9n\xc3\xa9rales de bureau et de soutien administratif, y compris, mais sans s\'y limiter, r\xc3\xa9pondre aux appels, photocopier, t\xc3\xa9l\xc3\xa9copier, envoyer des courriels, distribuer le courrier et classer les documents
• Accueillir les invit\xc3\xa9s et les visiteurs
• Planification et coordination des r\xc3\xa9unions
• Pr\xc3\xa9parer la correspondance commerciale, r\xc3\xa9diger et \xc3\xa9diter des documents en travaillant avec de multiples entit\xc3\xa9s inter-entreprises
• Recherche et analyse d\'informations
• Gestion de feuilles de calcul, de bases de donn\xc3\xa9es, de documents et de dossiers

Marketing:

• Participer aux t\xc3\xa2ches n\xc3\xa9cessaires pour compl\xc3\xa9ter avec succ\xc3\xa8s les projets et les campagnes des clients. Soutenir la production de mat\xc3\xa9riel de marketing
• Mettre \xc3\xa0 jour les textes publicitaires, les rapports et les pr\xc3\xa9sentations
• Mener des campagnes de marketing locales
• Effectuer une analyse de la concurrence afin d\'identifier les meilleures pratiques du secteur qui nous aideront \xc3\xa0 optimiser les campagnes existantes et \xc3\xa0 garantir le succ\xc3\xa8s des campagnes futures
• Participer \xc3\xa0 la cr\xc3\xa9ation de contenu pour les bulletins d\'information, les blogues, les promotions et les m\xc3\xa9dias sociaux
• Suivre les projets et les activit\xc3\xa9s de l\'\xc3\xa9quipe et contribuer \xc3\xa0 la standardisation du mat\xc3\xa9riel de marketing

Exigences:

• Vous devez \xc3\xaatre disponible sur place \xc3\xa0 notre emplacement de Westmount, 5 jours par semaine
• Exp\xc3\xa9rience \xc3\xa0 la r\xc3\xa9ception ou dans un autre poste en contact avec la client\xc3\xa8le
• Baccalaur\xc3\xa9at en marketing ou en administration des affaires
• 2 ans d\'exp\xc3\xa9rience en marketing sont un atout (mais pas obligatoire)
• Grande capacit\xc3\xa9 d\'adaptation et autonomie, car les t\xc3\xa2ches seront multiples et diversifi\xc3\xa9es
• Excellentes aptitudes de communication orale et \xc3\xa9crite
• Bilingue. L\'anglais est indispensable pour pouvoir communiquer oralement et par \xc3\xa9crit avec les locataires.

Les avantages comprennent une assurance de groupe, une assurance maladie et dentaire compl\xc3\xa9mentaire, des r\xc3\xa9ductions sur les produits et services du Victoria Park Medispa, un r\xc3\xa9gime d\'\xc3\xa9pargne retraite volontaire (RVER) et la possibilit\xc3\xa9 de participer \xc3\xa0 des actions de formation et de d\xc3\xa9veloppement.
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Vic Collective Office Administrator/Victoria Park Marketing Coordinator (Temporary - Maternity Leave Replacement)
We are looking for an on-site office administrator and marketing coordinator to join our Victoria Park family. You will be the first point of contact for our Vic Collective tenants at our Westmount location, as well as a valued member of our Victoria Park Medispa marketing team. This role is a dual function and requires you to be on-site at our beautiful Vic Collective reception (25% administration and management of Vic Collective co-working space, and 75% marketing). Apart from being the face of our Vic Collective reception, and assistance to our tenants in the co-working space, you will help drive the Victoria Park Medispa marketing goals forward. You will raise awareness of the brand, its services, providers, and promotions. You will assist the marketing team with a variety of tasks, such as creating point-of-sale materials (business cards, flyers, banners, etc.), organizing photo and video shoots, communicating with clinics, proofreading, and editing marketing materials, setting up email campaigns, etc.

Responsibilities:
Vic Collective/Admin

• Assisting in the shipping and receiving of packages and mail for the building and Victoria Park Medispa
• Performing general clerical duties and office support including but not limited to answering calls, photocopying, faxing, email correspondence, mail distribution and filing
• Greeting guests and visitors
• Scheduling and coordinating meetings
• Preparing business correspondence, drafting and editing documents working with multiple intercompany/related entitles
• Researching and analyzing information
• Managing spreadsheets, databases, documents, and files

Marketing:

• Participate in tasks necessary for the successful completion of client projects and campaigns. Support the production of marketing material
• Update advertising copy, reports and presentations
• Conduct local marketing campaigns
• Conduct competitive analysis to identify industry best practices that will help us optimize existing campaigns and ensure the success of future campaigns
• Assist in creating content for newsletters, blogs, promotions and social media
• Track projects and team activities and help standardize marketing materials

Requirements:

• Must be available on-site at our Westmount location, 5 days a week
• Experience in reception, or another customer facing roles
• Bachelor\'s degree in marketing or business administration
• 2 years of experience in marketing is an asset (but not required)
• Highly adaptable and self-directed, as tasks will be multiple and diverse
• Excellent oral and written communication skills
• Bilingual. English requirement is to be able to communicate orally and in writing with tenants

Benefits include group insurance, extended health and dental care, discounts on Victoria Park Medispa products and services, Voluntary Retirement Savings Plan (VRSP) and opportunities to participate in training and development. We appreciate your interest in the position. As an equal opportunity employer, we celebrate diversity and are committed to creating an inclusive environment for all employees. Only eligible candidates will be contacted for an interview.