Job Description

The University of Manitoba is a driving force of innovation, discovery and advancement. Our momentum is propelled by our campus community - UM faculty, staff and students whose determination and curiosity shape our world for the better. Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main campuses in Winnipeg, satellite campuses throughout Manitoba, and world-wide research, UM's impact is global.

Discover outstanding employee benefits, experience world-class facilities and join a dynamic community that values reconciliation, sustainability, diversity, and inclusion. We are one of Manitoba's Top Employers and one of Canada's Best Diversity Employers. At the University of Manitoba, what inspires you can change everything.

The opportunity:

The University of Manitoba is looking for a Travel and Expense Claims Processor to join Travel Services. Reporting to the University Travel Program Administrator, this role is responsible for reviewing, auditing, and processing travel and business expense claims submitted through the Expense Management Tool, Concur. In this role, you will ensure travel and expense claims are accurate, complete, and compliant with University policies before processing payments. You will also support the Travel Help Desk, assisting faculty and staff with travel-related inquiries and handling paper-based travel and expense claims as needed.

This position is vital in ensuring efficient and accurate expense processing while upholding University financial policies. If you are detail-oriented, organized, committed to excellent service, and meet the qualifications listed below, we encourage you to apply!

The qualifications and experience we're looking for:

Completion of formal training program in a related discipline form a recognized institute is required. Systems training in computerized financial records environment is an asset. Two years of experience in an office environment where processing large volumes of documents, maintaining files and communicating with staff is required. Experience working in a complex, integrated computer and information system environment and a working knowledge of computer produced data is essential. Experience working in a customer focused environment is required. Previous experience processing travel and business expense claims and familiarity with the University of Manitoba is preferred. Knowledge of the Concur on-line booking tools and expense management tool is an asset. Experience interpreting policy is required. A sound understanding of accounting principles and practices is required. Knowledge of university policy and procedures is an asset. Experience processing expense reports electronically is an asset. An acceptable equivalent combination of education and experience may be considered. Must be skilled in the use of a personal computer and desktop software Microsoft Office (Excel, Word, and Outlook). Excellent interpersonal and telephone manners required. Basic knowledge of general office practices with the ability to organize and prioritize workloads is required. Must have the ability to process large numbers of documents with speed, accuracy and attention to detail in order to meet strict deadlines. Ability to adapt to an ever-changing environment is required. The ability to communicate effectively and maintain a good working relationship with other University departments is essential. Demonstrated ability to provide excellent customer service is required. Satisfactory work record, including satisfactory attendance and punctuality, is required.

Why the University of Manitoba?

Along with being one of Manitoba's top employers, we are proud to provide a collaborative and enriching work environment. In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes:

Comprehensive group benefits and pension plan. Competitive vacation time. Employee and Family Assistance Program. A full spectrum of professional development opportunities.

Closing Date: March 6, 2025

Applications will only be accepted if you apply on UM Careers.

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact 204-474-7195. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of The Freedom of Information and Protection of Privacy Act (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.

Job Type: Full-time

Pay: $39,348.40-$53,872.00 per year

Schedule:

Monday to Friday
Work Location: Hybrid remote in Winnipeg, MB R3T 6B6

Expected start date: 2025-04-01