Job Description

Transaction Coordinator - Deals Administrator

Job ID

231053

Posted

04-Aug-2025

Service line

Advisory Segment

Role type

Full-time

Areas of Interest

Administrative, Transaction Management

Location(s)

Toronto - Ontario - Canada


About the Role:

We are seeking a highly organized and detail-oriented Transaction Coordinator to join our dynamic team within the Retail division. This role is crucial to supporting our brokers and ensuring the smooth and efficient execution of commercial real estate transactions. The Transaction Coordinator will be responsible for managing the administrative aspects of the deal process, from initial listing to closing, allowing our brokers to focus on client relationships and strategic business development.

Key Responsibilities:Transaction Management:


o Provide comprehensive administrative support to brokers and Transaction Managers throughout the transaction lifecycle, including listings, offers, negotiations, and closings.
o Support tracking lease information, property values, capital expenditures, rental rates, and real estate assignments
o Assist with managing local transaction implementation.
o Prepare and distribute transaction-related documents, including but not limited to: listing agreements, offers, counteroffers, amendments, lease agreements, purchase and sale agreements, and closing statements.
o Coordinate and schedule meetings, inspections, and closings.
o Track and manage critical deadlines and milestones within each transaction.
o Proactively identify and address potential issues or delays in the transaction process.
o Ensure compliance with CBRE policies, procedures, and industry regulations.
o Prepare market reports
o Source comparable lease transaction informationCommunication & Coordination:


o Serve as a primary point of contact for internal and external stakeholders, including clients, landlords, tenants, attorneys, title companies, and other vendors.
o Communicate effectively and professionally with all parties involved in the transaction.
o Provide regular updates to brokers and clients on the status of transactions.Administrative Support:


o Assist with general administrative tasks, such as answering phones, managing emails, and preparing correspondence.
o Maintain organized and efficient office systems.
o Provide support for special projects as needed.


Qualifications:

o Bachelor's Degree preferred with up to 3 years of relevant experience. In lieu of a degree, a combination of experience and education will be considered.
o Ability to use existing procedures to solve standard problems.
o Experience with analyzing information and standard practices to make judgments.
o In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
o Intermediate math skills. Ability to calculate difficult figures such as percentages, fractions, and other financial-related calculations.
o Exceptional organizational and time management skills with the ability to prioritize and manage multiple tasks simultaneously.
o Strong attention to detail and accuracy.
o Excellent written and verbal communication skills.
o Ability to work independently and as part of a team.
o Strong problem-solving skills.
o Ability to maintain confidentiality and handle sensitive information.
o Professional demeanor and strong interpersonal skills.

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values -- respect, integrity, service and excellence -- and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to realize your full potential.

Our Values in Hiring

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.

Disclaimers

Applicants must be currently authorized to work in Canada without the need for visa sponsorship now or in the future.

Equal Employment Opportunity Statement:

CBRE is an equal opportunity employer who welcomes and encourages application from all persons regardless of race, creed, ancestry, national or ethnic origin, colour, age, religion, sex, sexual orientation, family status, gender identity or expression, disability or any other status or condition protected by applicable federal, provincial or territorial law.

Candidate Accommodations:

CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individual with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at Via telephone at +1 866 388 4346 (Canada) and +1 866 225 3099 (U.S.)