Job Description

Hours of Work:

25 -30 hours per week - evenings and weekend availability - as determined by the needs of the program

Under the direct supervision of the Assistant Director of Community Education, the Development and Administration Assistant is responsible for the implementation, maintenance and upkeep of our Learning Management System (LMS) which we will be using to distribute information regarding gender-based violence to outside organizations.

This individual will work collaboratively with the other Community Programs staff and Director of Training and Development to contribute to a positive workplace culture. The role is responsible for ensuring that LMS works effectively and efficiently, and will work within the guidelines, policies, and mission of the agency. The role of the Training and Development assistant may vary based on the needs of the community and program growth and may also include specific projects as assigned.

Responsibilities:

Learning Management System (approx. 50%)

Implement, manage, and maintain the LMS to ensure accessibility and effectiveness

Upload, organize, and update training materials and course content related to gender-based violence

Support staff, partners, and external users in accessing and navigating the LMS

Troubleshoot technical issues and liaise with IT support or LMS vendors as needed

Collect and analyze LMS data to support program evaluation and reporting

Assist in creating and adapting multimedia content and training modules

Data and Reporting (approx. 25%)

Input and manage accurate program and participant data

Support Assistant Directors in gathering information for reports to funders, leadership, and community stakeholders

Monitor data quality and resolve inconsistencies

Administrative Support (approx. 25%)

Manage shared inboxes and phone calls, responding to or redirecting inquiries as appropriate

Schedule meetings, prepare agendas, and document minutes

Support coordination of community programs, events, and training initiatives.

Provide general administrative support to Community Programs leadership

Qualifications:

Education & Experience:

Two-year post-secondary diploma in a related field and/or relevant work experience.

Demonstrated experience working with Learning Management Systems (LMS)

Experience using

Canva

or similar digital design tools to create and adapt engaging training materials

Familiarity with gender-based violence issues and trauma-informed approaches is an asset

Skills & Competencies:

Strong written and verbal communication skills

Excellent organizational and time-management abilities

Comfortable with data entry, analysis, and reporting

High level of computer literacy with proficiency in MS Office, Google Workspace, or similar tools

Ability to work independently and collaboratively in a team environment

Cultural awareness and commitment to anti-oppression, equity, and reconciliation

Flexibility to occasionally work outside regular office hours

YWCA Regina continuously assesses its programs and practices, and responds to emerging needs and insights, striving to improve its capacity to deliver high-impact, life-changing programs. In order to ensure that we are seizing opportunities for growth and innovation, the Development & Administrative Assistant will be flexible in their role, and will be prepared to adapt their responsibilities based on community need and funding opportunities.

YWCA Regina Employment Benefits:

4% Employer RRSP Contribution-set up by employee-after three months in position-no match required Employer paid benefits - option to enhance at minimal employee cost - after three months in position 10 - Stat Holiday Days + 3 - YWCA Regina recognized days paid - annually Paid vacation days, accrued based on hours worked Paid sick days, annually - with carryover - based on hours worked Use of YWCA Regina vehicle fleet - for work purposes - with right credentials On site gym Flexible schedule Casual dress code Volunteer opportunities
Job Types: Permanent, Full-time

Pay: $17.50-$18.38 per hour

Expected hours: 25 - 30 per week

Benefits:

Casual dress Company events Dental care Disability insurance Employee assistance program Extended health care Flexible schedule Life insurance On-site gym On-site parking Paid time off Vision care Wellness program
Work Location: In person